Administrative Assistant (II)

-; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading energy services provider in Singapore is looking for an Administrative Assistant / Executive to support the Manager with various administrative tasks. The role includes data entry, managing office administration, and ensuring compliance with purchasing procedures. Candidates should have at least 2 years of relevant experience, possess good written and spoken skills, and be able to multi-task effectively. This is an exciting opportunity to contribute to impactful projects in a dynamic environment.

Qualifications

• At least 2 years of relevant experience.
• Familiar with the Employment Act.
• Responsible and a good team player.

Responsibilities

• Support the Manager in all administrative procedures and documentation necessary for site operations.
• Perform data entry of purchasing information and update the internal information system.
• Ensure all activities comply with established purchasing procedures and policies.

Skills

Good written and spoken skills

Ability to multi-task

Good safety mindset

Team player

Education

Minimum GCE 'O' Levels / NITEC in office skills

Minimum Diploma for Executive level

Job description

Administrative Assistant / Executive

• Support the Manager in all administrative procedures and documentation necessary for site operations.
• Perform data entry of purchasing information and update the internal information system.
• Ensure all activities comply with established purchasing procedures and policies.
• Support the operations team in administrative matters such as submission of overtime claims, leave applications, and invoices.
• Raise purchase orders and work orders through the in-house CMMS system.
• Manage office administration and maintenance of equipment such as telephone systems, copier machines, etc.
• Handle sourcing and receiving of general office stationery and other materials.
• File and maintain proper records of all documents and correspondence.
• Prepare basic quotations (one-for-one SOR).
• Prepare work completion reports and ensure proper documentation.
• Submit monthly Work Order reports to the client.
• Assist with the monthly iFM report, including updating and maintaining the organizational chart, CMMS inventory, and related records.
• Update and maintain the training program, training matrix, and personnel (P) files.
• Perform any other ad‑hoc duties as assigned.

Job Requirements

• Minimum GCE 'O' Levels / NITEC in office skills, for Executive level, minimum Diploma
• At least 2 years of relevant experience
• Familiar with the Employment Act
• Support overtime claims administration
• Good written and spoken skills
• Able to multi‑task
• Responsible and a good team player
• Has a good safety mindset and displays good WSH behaviour

At ENGIE, every talent has a role to play in accelerating the energy transition. Make a difference and enjoy a fulfilling professional experience. Take on exciting challenges and build a career path that reflects who you are.

Join us and be part of the adventure of the century!

Business Unit: GBU Local Energy Infrastructures

Division: LEI SEA - Singapore

Legal Entity: ENGIE Services Singapore Pte. Ltd.

Professional Experience: Skilled ( >3 experience <15 years)

Education Level: Technical College Diploma

Company Name: ENGIE Singapore