Administrative Assistant (II)

ENGIE Group; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading energy company in Singapore is seeking an Administrative Assistant to provide comprehensive administrative and operational support. The role involves data entry, document management, and assisting the operations team with various tasks. Candidates should possess at least 2 years of relevant experience, strong written and spoken skills, and be familiar with the Employment Act. A good safety mindset is essential. This position offers an opportunity to be part of a dynamic team within a reputable organization.

Qualifications

• At least 2 years of relevant experience.
• Good safety mindset and displays good WSH behaviour.

Responsibilities

• Support the Manager in all administrative procedures necessary for site operations.
• Perform data entry of purchasing information and update the internal information system.
• Raise purchase orders and work orders through the in-house CMMS system.
• Assist with the monthly iFM report, including updating and maintaining related records.

Skills

Good written and spoken skills

Ability to multi-task

Responsible and a good team player

Familiar with the Employment Act

Education

Minimum GCE ‘O’ Levels / NITEC in office skills

Minimum Diploma for Executive level

Job description

Administrative Assistant / Executive

• Support the Manager in all administrative procedures and documentation necessary for site operations.
• Perform data entry of purchasing information and update the internal information system.
• Ensure all activities comply with established purchasing procedures and policies.
• Support the operations team in administrative matters such as submission of overtime claims, leave applications, and invoices.
• Raise purchase orders and work orders through the in-house CMMS system.
• Manage office administration and maintenance of equipment such as telephone systems, copier machines, etc.
• Handle sourcing and receiving of general office stationery and other materials.
• File and maintain proper records of all documents and correspondence.
• Prepare basic quotations (one-for-one SOR).
• Prepare work completion reports and ensure proper documentation.
• Submit monthly Work Order reports to the client.
• Assist with the monthly iFM report, including updating and maintaining the organizational chart, CMMS inventory, and related records.
• Update and maintain the training program, training matrix, and personnel (P) files.
• Perform any other ad-hoc duties as assigned.

Job Requirements:

• Minimum GCE ‘O’ Levels / NITEC in office skills, for Executive level, minimum Diploma
• At least 2 years of relevant experience
• Familiar with the Employment Act
• Support overtime claims administration
• Good written and spoken skills
• Able to multi-task
• Responsible and a good team player
• Has a good safety mindset and displays good WSH behaviour