Administrative Assistant

Saffrons@1163 Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local service provider in Singapore seeks a dedicated receptionist to manage all incoming calls and receive visitors courteously. Responsibilities include sorting mail, providing HR administrative support, and maintaining telephone directories. Ideal candidates are proactive, possess excellent customer service skills, and have at least a NITEC or Diploma with 2 years of relevant experience. Proficiency in MS Office is required.

Qualifications

• Pleasant disposition and good attitude.
• Willingness to learn and be proactive.
• Ability to perform under pressure.

Responsibilities

• Handle incoming calls and route them appropriately.
• Greet visitors and determine the nature of their visit.
• Sort incoming and outgoing mail/packages.
• Provide administrative support to HR and Operations.

Skills

Customer service skills

Interpersonal skills

Organizational skills

Communication skills

Proactive attitude

Multi-tasking

Education

NITEC or Diploma

Tools

MS Office

Job description

Job description

• Handles all incoming telephone calls, attend to general enquiries and ensure that all calls are correctly routed, to take and distribute messages accurately;
• Greet and receive visitors promptly & courteously, to determine the nature of their visit so as to alert the appropriate party or direct visitors to the appropriate office, department or employee;
• Sort all incoming/outgoing mail and packages.
• Responsible for updating all telephone directories;
• Provide support on recruitment and payroll matters as and when necessary
• Provide administrative support to the HR Dept & Operations Dept, i.e. ordering stationery, arranging courier services, and etc.

Requirements

• Pleasant disposition, good attitude and willing to learn
• Good telephone etiquette and customer service skills
• Good interpersonal and communication skills
• Organized, responsible and meticulous
• Good attitude, willingness to learn
• Pro‑active and initiative
• Ability to multi‑task and perform under pressure
• At least a NITEC/Diploma
• Proficient in MS Office
• Min 2 years of relevant experience
• Responsible for the upkeep of HR database
• Scan, copy and file correspondences