Administrative Assistant

L W ONG & ASSOCIATES LLP; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local accounting firm in Singapore is seeking a Document Coordinator to manage report preparation, verify documents and coordinate with clients and internal teams. The ideal candidate should possess at least a GCE ‘O’ Level or a Diploma, exhibit strong organizational skills, and be proficient in Microsoft Office. Responsibilities include ensuring the completeness of documents and supporting colleagues in regional file management. This role offers the chance to work independently in a dynamic environment.

Qualifications

• Minimum GCE ‘O’ Level / Diploma or equivalent with administrative experience preferred.
• Strong attention to detail for document review and completeness.
• Good organizational and time-management skills.

Responsibilities

• Coordinate report preparation and printing with clients and internal departments.
• Manage final report binding and arrange delivery to clients.
• Handle scanning and digital filing.

Skills

Attention to detail

Organizational skills

Time management

Microsoft Office proficiency

Communication skills

Education

GCE ‘O’ Level / Diploma or equivalent

Tools

Microsoft Office

Job description

Job Description

• Coordinate report preparation and printing with clients and internal departments.
• Review, verify, and follow up on reports and outstanding documents.
• Manage final report binding and arrange delivery to clients.
• Handle scanning, digital filing, and general document management.
• Maintain and retrieve working papers and ensure proper filing records.
• Assist regional colleagues and support year-end file management and reporting

Job Requirement

• Minimum GCE ‘O’ Level / Diploma or equivalent, with experience in administrative or document-handling roles preferred.
• Strong attention to detail with the ability to review documents accurately and ensure completeness.
• Good organisational and time-management skills, able to handle multiple tasks and follow established workflows.
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable with scanning, filing, and digital document systems.
• Good communication skills to coordinate with clients (including Mandarin speaking clients), auditors, and internal teams.
• Reliable, proactive, and able to work independently with minimal supervision

To understand more about our Team, visit us at www.theaccountants.com.sg