Admin Officer/Executive

YY Circle; Singapore; On-site; SGD 35,000 - 45,000; Full time

Job summary

A local office administration firm in Singapore is seeking an Admin Officer/Executive to support daily operations. Key responsibilities include managing office activities, assisting with internal communication, and ensuring smooth office processes. The ideal candidate will have a diploma in Business Administration, with at least 2 years of relevant experience and proficiency in Microsoft Office. This role offers the opportunity to work independently in a dynamic environment.

Qualifications

• At least 2 years of experience in an administrative or operations support role.
• Ability to work independently with minimal supervision.
• High attention to detail and strong problem-solving skills.

Responsibilities

• Provide comprehensive administrative support to the operations team and other departments.
• Manage daily office activities and correspondence.
• Support onboarding processes for new hires.

Skills

Organizational skills

Multitasking

Time-management

Proficiency in Microsoft Office

Communication skills

Problem-solving skills

Education

Diploma in Business Administration or related field

Job description

The Admin Officer/Executive will support the daily operations of our office. This role involves organizing office activities, assisting with internal communication, and ensuring the smooth functioning of office systems and processes.

Responsibilities

• Provide comprehensive administrative support to the operations team and other departments.
• Manage daily office activities, including handling incoming/outgoing correspondence, emails, and phone calls.
• Assist the operations team with preparing and posting job advertisements on our platform.
• Manage manual attendance records: compile, verify, and update attendance reports regularly.
• Track and manage inventory of gift redemption items, ensuring accurate records.
• Provide reception duties when necessary, including greeting visitors and handling front desk inquiries.
• Support onboarding processes for new hires and assist with internal communications.
• Ensure all administrative processes are executed with high accuracy and within set deadlines.
• Handle sensitive information with a high level of confidentiality and professionalism.
• Perform ad-hoc administrative duties as required to support organizational goals.

Requirements

• Diploma in Business Administration, Office Management, or a related field. At least 2 years of experience in an administrative or operations support role.
• Strong organizational, multitasking, and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision and manage multiple priorities.
• High attention to detail and strong problem-solving skills.
• Positive attitude, team player, and customer-service oriented.