Admin Officer

Eurofins; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading international life sciences company is seeking a candidate in Singapore to manage sample registration, documentation, and customer invoicing. The position requires proficiency with Microsoft Office, a diploma in Business Administration, and an organized, detail-oriented approach. Responsibilities include preparing and dispatching samples, liaising with clients, and maintaining accurate records. This role offers the opportunity for career growth within a competitive and ambitious environment.

Benefits

Competitive salaries

Excellent training

Exceptional career prospects

Qualifications

• Minimum with diploma in Business Administration or equivalent related qualification.
• Proficiency with Microsoft Office (e.g. Microsoft Word and Excel).
• Organized, detail-oriented and able to work independently.
• Proficient in written and spoken English.

Responsibilities

• Register samples into the database according to SOP within lead time.
• Report discrepancies on documents received from sample submissions.
• Prepare and dispatch samples ensuring accurate labeling and documentation.
• Coordinate with Lab and Site Teams to ensure timely report issuance.
• Prepare test reports for signatory approval using in-house software.
• Liaise with customers regarding sample and reporting queries.
• Prepare customer invoices and upload to the required portal.
• Maintain documentation accurately and archiving according to procedures.
• Receive, sort, and distribute daily mail.
• Follow up on monthly sampling schedules per customer requests.
• Handle purchasing with suppliers including order coordination.
• Establish and maintain a database of purchasing cost information.

Skills

Proficiency with Microsoft Office

Detail-oriented

Ability to work independently

Proficient in written and spoken English

Education

Diploma in Business Administration or equivalent

Job description

• Compensation: SGD 1,600 - SGD 2,000 - monthly

Company Description

Eurofins Scientific is an international life sciences company, which provides a unique range of analytical testing services to clients across multiple industries. The Group believes it is the world leader in food, environment, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and for supporting clinical studies. In addition, Eurofins is one of the leading global emerging players in specialty clinical diagnostic testing.

In 2024, Eurofins generated total revenues of EUR 6,515 billion, and has been among the best performing stocks in Europe over the past 20 years.

Job Description

• Registers and ensures that samples received are with proper documentation into in‑house sample and test database in accordance with SOP (Standard Operating Procedures) within pre‑determined lead time.
• Reports discrepancies on the documents and reports received from actual sample and sample submission forms.
• Prepare and dispatch samples to subcontractors and inter‑laboratories, ensuring accurate labeling, complete documentation, and full traceability.
• Liaise closely and coordinate with the Lab and Site Teams to ensure reports are issued according to the agreed timeline.
• Prepares forms and reports test reports using test results from testing sections for signatory approval using in‑house software according to test method and/or customer requirements.
• Liaises with customers on sample and reporting aspects including enquiries.
• Prepare invoices for customers and upload them to the required portal, and email reports and invoices to customers in a timely and accurate manner.
• File, scan, and maintain test reports, ensuring all documentation is accurate, orderly, and properly archived in accordance with company procedures.
• Receive, sort, and distribute daily mail, ensuring timely and accurate delivery to the appropriate recipients.
• Follow up on the monthly sampling schedule according to customer requests, ensuring all samples are collected and processed on time.
• Handle purchasing activities with local and overseas suppliers, including order coordination, sourcing, and supplier communication.
• Prepare purchase orders and quotations, and monitor supplier performance and deliveries to ensure timely and accurate fulfillment.
• Perform Goods Received Notes (GRN) entries in the system.
• Establish and maintain a database of purchasing cost information for reference, reporting, and analysis.
• Other ad hoc duties as and when required.

Qualifications

• Minimum with diploma in Business Administration or equivalent related qualification.
• Proficiency with Microsft Office (Eg. Microsoft Words and Excel).
• Organized, detail‑oriented and able to work independently.
• Proficient in written and spoken English.

Additional Information

What we offer:As an employer, we’re keen to look after our people with as much dedication as they look after our patients. That’s why we offer competitive salaries, excellent training and exceptional career prospects. We’re a growing and ambitious company, so there is huge potential here to develop with us and enjoy fantastic rewards in your career.

Your data:
As part of any recruitment process, the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Eurofins STATS is an Equal Opportunities Company.