Admin Manager (Permanent Part-Time; 2.5 days per week)

RecruitFirst Pte. Ltd; Singapore; Hybrid; SGD 30,000 - 50,000; Part time

Job summary

A leading recruitment firm in Singapore is looking for a highly organised and self-driven Admin Manager for a part-time position. You will manage payroll, HR administration, and general administrative operations in a hybrid setup. The ideal candidate should have at least 3 years of relevant experience and a strong understanding of Singapore's payroll and statutory requirements. This role requires independence, proficiency in MS Office, and strong attention to detail.

Qualifications

• Minimum 3 years of relevant experience in administration, payroll, or basic accounting.
• Strong understanding of Singapore payroll and statutory requirements.
• Comfortable with digital tools or cloud-based systems.

Responsibilities

• Manage monthly payroll, including salary preparation and statutory contributions.
• Maintain and update employee records.
• Handle general office administration, documents, and filing.

Skills

Organisational skills

Attention to detail

Independent work

Proficiency in MS Office

Education

Diploma or Degree in Business Administration, Finance, HR, or related field

Job description

We are seeking a highly organised and self-driven Admin Manager to support our day-to-day administrative, payroll, and basic finance functions. This is a permanent part-time role ideal for someone who is experienced, reliable, and comfortable working independently within a hybrid work setup.

Responsibilities

Payroll & HR Administration

• Manage monthly payroll for a small headcount, including salary preparation and statutory contributions.

• Maintain and update employee records.

• Administer and manage the company leave system.

Finance & Accounting Support

• Prepare and issue invoices for the regional office.

• Assist with basic bookkeeping, expense tracking, and financial documentation.

• Support month-end simple reconciliations and coordination with external accountants.

Administrative Operations

• Handle general office administration, documents, and filing (digital and physical).

• Coordinate vendor management, subscriptions, and office supplies.

• Provide administrative support for audits, reports, and internal processes.

• Undertake ad hoc administrative tasks and projects as assigned by management.

Requirements

• Diploma or Degree in Business Administration, Finance, HR, or related field.

• Minimum 3 years of relevant experience in administration, payroll, or basic accounting.

• Strong understanding of Singapore payroll and statutory requirements (CPF, IRAS, leave, etc.).

• Proficient in MS Office and comfortable with digital tools or cloud-based systems.

• Strong organisational skills with excellent attention to detail.

• Ability to work independently, manage time effectively, and maintain confidentiality.

• Singaporeans only.