Admin Executive

STEADFAST (SINGAPORE) PTE LTD; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Assistant to support management in daily operations. Responsibilities include preparing schedules, liaising with vendors, and ensuring timely completion of tasks. The ideal candidate will have 1 year of experience in a similar role, be proficient in MS Office, meticulous, and work well in a fast-paced team environment. This position offers a 5-day work week in Mactech Building.

Qualifications

• 1 year experience in the relevant field required.
• Fast-paced and demanding work environment.
• Must be meticulous and independent.

Responsibilities

• Assist Manager to provide day to day administration support.
• Prepare Team Schedules, Quotations, Delivery Orders with accuracy.
• Liaise with Vendors/Clients to ensure timely orders and delivery.

Skills

MS Office proficiency

Ability to meet tight deadlines

Attention to detail

Teamwork

Adaptability

Job description

Responsibilities

• Assist Manager to provide day to day administration support
• Prepare Team Schedules, Quotations, Delivery Orders, Contracts, Purchase Orders and Invoices with accuracy
• Liaise with Vendors/Clients and Sales Team to ensure orders and delivery schedules are on time
• Monitor job process to ensure timely completion of job and collection of payment
• Follow-up on outstanding jobs and perform call back to customers if necessary
• Perform general administrative duties (updating, scanning, printing, mailing, filing)
• Other Ad-hoc tasks assigned

Requirements

• Must be able to work in a fast pace, demanding environment and meet tight deadlines
• 1 year experience in the relevant field
• MS Office proficient (Word, Excel)
• Meticulous and independent
• Team player, willing to learn, fast learner

Other Information

• Job Location: Mactech Building
• 5 day work week
• Mon-Fri: 8.30am to 5.30pm