Admin cum HR executive

AMC Exhibits (Singapore) Pte Ltd; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading company in event management in Singapore is seeking an Administrative Officer to provide essential support in project management and human resources. Responsibilities include billing, managing records, recruitment, and maintaining office supplies. The ideal candidate should possess an O’Level or Diploma and relevant work experience, with good IT skills and a proactive attitude.

Benefits

5 days work week

Flexible lunch hour

Walking distance from MRT station

Qualifications

• Minimum 1 year of working experience.
• Singaporeans only are eligible for this position.
• May need to work on weekends during major events.

Responsibilities

• Timely billing to clients.
• Manage project costing files and supplier invoices.
• Receptionist duties including answering phone calls.
• Recruitment arrangements for interviews and orientation.
• Visa and work permit application for project teams.

Skills

IT savvy

Proactive

Ownership to complete tasks

Education

O’Level / Diploma in relevant discipline

Tools

MS Office

Microsoft Teams

Job description

Overview

• Within walking distance from MRT station
• 5 days work week
• Flexible lunch hour

Responsibilities

Admin Matters:

• Timely billing to clients
• Manage project costing files and supplier invoices
• Filing and keeping records of project documents
• Onsite support for project teams including AR collection and purchase of groceries
• Purchase of stationery, beverages, project and office cleaning items
• Receptionist duties including answering of phone calls
• Arrange delivery of items to clients on time
• Maintain cleanliness of the office including packing of event items and clearing rubbish as and when required
• Providing ad-hoc administrative support to project team whenever needed

Human Resource Matters:

• Recruitment which includes arranging for interviews and orientation for new employees
• Visa and work permit application for project teams
• Maintaining and updating of leave and time off records
• Staff expense claims checking and filing
• Maintaining personal records
• Organise yearly staff retreat and ad hoc staff gatherings

Qualifications

• Singaporeans only
• Minimum O’Level / Diploma in relevant discipline
• At least 1 year of working experience
• IT savvy with knowledge of MS Office and Teams
• Hands on, proactive and takes ownership to complete assigned tasks
• May need to work on weekends during major events