Admin Assistant

King Grouper Fish Soup Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing F&B brand in Singapore is seeking a dedicated Admin Assistant to support its Central Kitchen and Production operations. The role involves managing administrative tasks, inventory management, order processing, and ensuring compliance with food safety regulations. Candidates should possess strong communication skills, be highly organized, and have a diploma in Business or Logistics. Prior experience in a central kitchen or F&B operations is a plus. Join a supportive work environment with opportunities for career development.

Benefits

Supportive work environment

Opportunities for career development

Qualifications

• 2–3 years of working experience in a central kitchen or F&B operations is an added advantage.
• Able to start work immediately or on short notice preferred.

Responsibilities

• Handle day-to-day administrative tasks including answering calls, responding to emails, and maintaining documentation.
• Monitor and update stock levels, check product expiry, and assist in ordering supplies.
• Process orders from multiple outlets accurately and efficiently.
• Maintain accurate data in the kitchen management system.
• Work closely with drivers to schedule and ensure timely deliveries.
• Generate operational reports relating to inventory and dispatch timelines.
• Ensure adherence to food safety and hygiene regulations.
• Liaise with outlet managers, chefs, and delivery teams to resolve operational issues.

Skills

Strong verbal and written communication skills

Highly organized

Excellent time management abilities

Strong problem-solving skills

Attention to detail

Proficient in Microsoft Office applications

Education

Diploma in Business Management or Logistic Management

Job description

About the role
We are expanding our team and are looking for a dedicated and detail-oriented Admin Assistant to support our Central Kitchen and Production operations. If you thrive in a fast-paced environment and enjoy supporting smooth daily operations, we’d love to meet you!

What you’ll be doing

1. Administrative Support: Handle day-to-day administrative tasks including answering calls, responding to emails, and maintaining proper documentation.
2. Inventory Management: Monitor and update stock levels, check product expiry, and assist in ordering supplies when needed.
3. Order Processing & Fulfillment: Process orders from multiple outlets accurately and efficiently, including picking, packing, labeling, and coordinating timely delivery.
4. Data Entry: Maintain accurate data in the kitchen management system, including stock movement, orders, and delivery schedules.
5. Delivery Coordination: Work closely with drivers to schedule and ensure prompt deliveries.
6. Reporting: Generate operational reports relating to inventory, orders, and dispatch timelines.
7. Compliance: Ensure adherence to food safety and hygiene regulations while maintaining proper operational records.
8. Communication: Liaise effectively with outlet managers, chefs, customers and delivery teams to resolve any operational issues and ensure a smooth workflow.

What we’re looking for

Skills & Competencies

• Strong verbal and written communication skills
• Highly organized with excellent time management abilities
• Strong problem-solving skills and ability to work under pressure
• Meticulous attention to detail in data and process execution
• Proficient in Microsoft Office applications (Excel, Word)

Requirements

• Diploma in Business Management or Logistic Management (or related fields)
• 2–3 years of working experience in a central kitchen or F&B operations environment is an added advantage
• Able to start work immediately or on short notice preferred

Why Join Us?

• Growing homegrown F&B brand
• Supportive and collaborative work environment
• Opportunities for career development within operations and logistics
  At King Grouper Seafood Suuplies Pte Ltd, we are committed to providing a supportive and inclusive work environment that enables our employees to thrive.

If you are interested in this exciting opportunity, please apply now!