Admin Assistant

BYD BY 1826 (SUNTEC) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the insurance sector in Singapore is seeking an Admin Assistant to support day-to-day operations in the Insurance Department. The role involves gathering customer information, coordinating with internal teams, and ensuring smooth documentation processes. Candidates should possess strong organizational skills, proficiency in Microsoft Office, and a keen attention to detail. Flexibility to work on weekends may be required. This position is crucial for maintaining efficient operations within the department.

Qualifications

• Prior administrative experience is an added advantage.
• High attention to detail and accuracy in completing tasks.
• Ability to work both independently and as part of a team.

Responsibilities

• Assist in gathering and organizing customer information and documentation.
• Liaise with teams and customers to collect necessary documents.
• Coordinate with external partners for quotations and processing requests.
• Handle data entry and maintain accurate records in the system.
• Organize and file documents to ensure proper record-keeping.
• Track renewals, follow-ups, and assist with administrative tasks.
• Prepare basic reports and summaries for internal use.

Skills

Communication skills

Organizational skills

Problem-solving skills

Proficiency in Microsoft Excel

Job description

As an Admin Assistant in the Insurance Department, you’ll play a key role in supporting day-to-day operations — ensuring accurate records, smooth coordination with insurers, and timely processing of documents.

Key Responsibilities:

• Assist in gathering and organizing customer information and documentation
• Liaise with internal teams and customers to collect necessary documents
• Coordinate with external partners to obtain quotations and process requests
• Handle data entry and maintain accurate records in the system
• Organize and file documents, ensuring proper record-keeping
• Track renewals, follow-ups, and assist with administrative tasks
• Prepare basic reports and summaries for internal use
• Support any ad-hoc administrative duties as required

Job Requirements

• Prior administrative experience is an added advantage
• Good communication and interpersonal skills
• Strong organizational and problem-solving abilities
• Proficiency in Microsoft Office suite, especially Excel
• High attention to detail and accuracy in completing tasks
• Able to work both independently and as part of a team
• Comfortable working in a fast-paced environment
• Flexibility to work on weekends when required