Admin Assistant

KIONG ENG MACHINERY MOVING SERVICES PTE LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A machinery moving services provider in Singapore is seeking an Administrative Support professional to manage day-to-day office tasks including data entry, document handling, and communication. The role involves scheduling meetings, coordinating with various departments, and ensuring compliance through proper documentation. Ideal candidates will have strong organizational skills and the ability to manage multiple tasks efficiently. Typical working hours are weekdays from 8:30 AM to 5:30 PM and Saturday from 8:30 AM to 12:30 PM.

Qualifications

• Experience in administrative tasks such as filing and data entry.
• Ability to manage incoming communications effectively.
• Familiarity with preparing reports and correspondence.

Responsibilities

• Handle day-to-day administrative tasks like filing and data entry.
• Schedule meetings and appointments.
• Prepare and submit necessary documentation and forms.

Job description

Job Scope includes but limited to the following:

1. Administrative & Office Support

• Handle day-to-day administrative tasks (filing, data entry, document control)
• Manage incoming calls, emails, and correspondence
• Prepare letters, reports, quotations, invoices, and basic presentations
• Maintain office records (hardcopy & digital)

2. Coordination & Scheduling

• Schedule meetings, appointments, and site visits
• Coordinate with internal departments and external parties (clients, suppliers, authorities)
• Assist in travel arrangements and meeting logistics

3. Documentation & Compliance

• Prepare and submit forms, permits, and applications when required
• Maintain proper documentation for audits and compliance

• Track contracts, licenses, and renewal dates

Working Hours

Weekdays: 0830 - 1730
Saturday: 0830 -1230