Admin Assistant

Cynopsis Solutions; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A Singapore-based office management company is seeking a friendly and organized Admin Assistant to oversee day-to-day office operations. Responsibilities include managing pantry supplies, maintaining cleanliness, liaising with building management, greeting guests, and providing support for office events. The ideal candidate should have prior experience in office administration, strong communication skills, and be well-organized with a service-oriented mindset. This position is essential for ensuring a pleasant workplace environment.

Qualifications

• Prior experience in office administration or receptionist roles is preferred.
• Pleasant personality with good communication skills.
• Well-organized and able to multitask.
• Comfortable liaising with vendors and building management.
• Basic computer skills (Microsoft Office / Google Workspace).
• Responsible, proactive, and service-oriented.

Responsibilities

• Responsible for pantry supplies and refill of snacks, beverages, and consumables.
• Maintain office cleanliness and coordinate with cleaning services.
• Liaise with building management on access, maintenance, and facility issues.
• Manage staff access cards and face-recognition access registration.
• Greet visitors and guests upon arrival.
• Support office events and provide general administrative support.

Skills

Office administration

Communication skills

Multitasking

Vendor liaison

Basic computer skills

Job description

About the Role

We are looking for a friendly and organized Admin Assistant to manage day-to-day office operations and ensure a pleasant and well-maintained workplace environment.

Key Responsibilities

Office Operations

• Responsible for pantry supplies and refill of snacks, beverages, and consumables.
• Maintain office cleanliness and coordinate with cleaning services.
• Handle office-related matters and ensure smooth daily operations.

Building & Facility Liaison

• Liaise with building management on access, maintenance, and facility issues.
• Coordinate repair or maintenance requests when required.

Access Management

• Manage staff access cards and face-recognition access registration.
• Maintain access records and coordinate with building management for updates.

Front Desk & Guest Support

• Greet visitors and guests upon arrival.
• Assist with meeting room arrangements and refreshments.

Office Events & Support

• Support office events, team activities, and internal gatherings.
• Provide general administrative support as needed.

Requirements

• Prior experience in office administration or receptionist roles is preferred.
• Pleasant personality with good communication skills.
• Well‑organized and able to multitask.
• Comfortable liaising with vendors and building management.
• Basic computer skills (Microsoft Office / Google Workspace).
• Responsible, proactive, and service‑oriented.