Admin Assistant

Unison Consulting Pte Ltd; Singapore; Hybrid; SGD 20,000 - 60,000; Full time

Job summary

A consulting company in Singapore is seeking an Admin Assistant to support administrative and HR tasks. The ideal candidate will manage work pass applications, timesheet submissions, and employee records while providing high-level support to HR and project teams. With a focus on organization and professionalism, the candidate should have experience in administrative roles and proficiency in MS Office. This full-time position offers opportunities to engage in various HR and project activities.

Qualifications

• 1–3 years of experience in administrative or HR coordination roles.
• Strong communication and follow-up skills.
• Able to handle confidential information professionally.

Responsibilities

• Handle work pass and visa applications for employees.
• Manage timesheet submissions and track progress.
• Coordinate education verification and onboarding formalities.
• Liaise with new hires to collect required documentation.
• Maintain and update employee records and HR trackers.

Skills

Organizational skills

Proactive attitude

Communication skills

Detail-oriented

MS Office proficiency

Job description

Job Title: Admin Assistant

Location: Changi Business Park, Singapore

Employment Type: Full-time

Working Arrangement: 4 days in office + 1-day WFH

Salary Range: SGD 2000 – 2500 per month

Job Overview

We are looking for an Admin Assistant to support our group of companies with day-to-day administrative, HR coordination, and project-related tasks. The ideal candidate is organized, proactive, and able to manage multiple responsibilities with accuracy and professionalism

Key Responsibilities

• Handle work pass / visa applications (EP, S Pass, WP) for employees across the group of companies.
• Manage timesheet submissions, tracking progress, and following up with employees.
• Coordinate education verification, background checks, and onboarding formalities.
• Liaise with new hires to collect required documentation and ensure smooth onboarding.
• Maintain and update employee records, HR trackers, and documentation repositories.
• Provide high-level administrative and coordination support to HR and project teams.
• Prepare reports, documentation, and assist in general office administration.
• Support ad-hoc HR, administrative, and project activities as required.

Requirements

• 1–3 years of experience in administrative or HR coordination roles.
• Basic understanding of Singapore work pass processes is an advantage.
• Strong communication, coordination, and follow-up skills.
• Proficient in MS Office (Excel, Word, Outlook).
• Able to handle confidential information professionally.
• Detail-oriented, organized, and capable of working independently