Accounting Officer

PROVIDENCE MANAGEMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A corporate service provider in Singapore is seeking a highly organized Accounts Officer to manage client statutory records and ensure compliance with corporate law. The ideal candidate should have experience with tax computations and corporate secretarial tasks. In this full-time role, you will coordinate meetings, handle correspondence, and support digital transformation initiatives. A competitive salary and opportunity for professional growth in the corporate secretarial field will be offered.

Benefits

Competitive salary

Valuable experience in corporate secretarial field

Qualifications

• Experience in a tax agent firm is preferred.
• Must be proficient in Microsoft Office Suite.
• Exceptional attention to detail is necessary.
• Ability to maintain confidentiality is crucial.
• Strong willingness to learn and adapt quickly.

Responsibilities

• Assist in the preparation of corporate and individual tax computations.
• Maintain accurate statutory registers and corporate documents.
• Monitor and track critical deadlines for clients.
• Coordinate client meetings and prepare relevant documents.
• Support the Director in migrating manual workflows to digital.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Proficiency in Microsoft Office

Education

Bachelor's degree with Accountancy as a major

Tools

Xero

Quickbooks

Digital filing systems

Job description

Job Summary

We are seeking a highly organized, detail-oriented, and proactive Accounts Officer to join our growing company secretarial team. This role is essential for the smooth operation of our firm, particularly in managing client statutory records, tracking crucial deadlines, assisting with billing, and coordinating client and internal meetings. The ideal candidate will have a keen eye for accuracy and a strong understanding of the importance of compliance in the corporate secretarial field in Singapore.

Responsibilities

• Tax & Financial Support
  • Tax Schedules: Assist in the preparation of corporate and individual tax computations and schedules for IRAS submission.
  • Financial Reporting: Support the preparation of unaudited Financial Statements and XBRL filing reports.
  • Liaison: Coordinate with IRAS regarding tax queries, GST filings, and PIC/CIT rebates.
• Corporate secretarial support
  • Statutory Filing & Record Keeping: Maintain accurate and up-to-date physical and digital statutory registers (e.g., Register of Members, Directors, Charges, Controllers).
  • Organize and file all corporate documents, including resolutions, minutes, annual returns, and statutory forms for ACRA lodgements.
  • Ensure all client files and records are meticulously maintained, confidential, and easily retrievable.
  • Assist in archiving and disposing of outdated records in accordance with retention policies.
  • Compliance Deadline Management: Proactively monitor and track critical deadlines for all clients, including Annual General Meetings (AGMs), financial year-ends, Annual Returns, and other ACRA lodgements.
  • Communicate upcoming deadlines to clients.
  • Prepare and dispatch reminders to clients for pending statutory requirements.
  • Meeting Coordination & Support: Schedule and coordinate client board meetings, general meetings, and internal team meetings.
  • Assist in preparing meeting agendas and relevant corporate governance documents.
  • General Administrative & Client Support: Manage incoming and outgoing correspondence, including emails, mail, and phone calls, specifically for client-related inquiries.
• Digital Transformation & Compliance Oversight
  • Process Computerisation: Support the Director in migrating manual workflows to digital platforms (e.g., Xero, Quickbooks, or specialised Corporate Secretarial software).
  • PDPA Compliance: Act as or assist the Data Protection Officer (DPO); manage data inventory maps, consent logs, and ensure the firm’s data handling aligns with Personal Data Protection Act requirements.
  • Internal Audit: Periodically review internal files to ensure they are "audit-ready" for ACRA’s inspections of CSPs.

Qualifications

• Experience in a tax agent firm is a significant advantage.
• Minimum Accountancy as a major in Bachelor Degree
• Strong willingness to learn and adapt quickly.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfortable with digital filing systems.
• Exceptional organizational skills and meticulous attention to detail are paramount.
• Excellent time management abilities with the capacity to juggle multiple priorities and strict deadlines.
• Strong written and verbal communication skills, particularly in corresponding with clients and regulatory bodies.
• Ability to work independently with minimal supervision while also being a collaborative team player.
• Proactive, resourceful, and committed to maintaining confidentiality.

Working Hours

• Full-time: Monday – Friday, 9:00 AM – 6:00 PM

What We Offer

• A competitive salary commensurate with experience and the chosen role (part-time/full-time).
• The opportunity to gain valuable experience in the corporate secretarial field and understand Singapore corporate law.