Administrative Assistant jobs in United States
Senior Executive Assistant — Global Projects & Coordination
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Executive Assistant (One-Year Fixed-Term contract)
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Executive Secretary: Drive Executive Efficiency & Growth
IHG
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Strategic Executive Assistant to the Governor
هيئة الزكاة والضريبة والجمارك
Executive Secretary
Job summary
A leading global hospitality organization in Saudi Arabia is seeking an Executive Secretary to provide comprehensive administrative support to the General Manager. This role includes managing calendars, coordinating communications, and preparing reports, all while upholding the highest standards of professionalism. The ideal candidate will have a strong background in administration, excellent organizational skills, and proficiency in MS Office. This position offers competitive salary, career growth opportunities, and a dynamic work environment.
Benefits
Qualifications
- Proven experience as an executive secretary or administrative assistant, preferably in hospitality.
- Strong proficiency in MS Office with a high level of discretion.
Responsibilities
- Manage General Manager’s calendar and appointments.
- Handle communications and correspondence professionally.
- Prepare agendas and reports for meetings.
- Organize travel arrangements for executives.
- Maintain confidential files securely.
Skills
Tools
As Executive Secretary, you will provide comprehensive administrative support to the General Manager and senior leadership team, ensuring smooth and efficient office operations. You will manage communications, coordinate schedules, prepare reports, and assist with confidential matters — all while upholding IHG’s standards of professionalism and True Hospitality.
- Manage and coordinate the General Manager’s calendar, appointments, and meetings.
- Handle incoming calls, emails, and correspondence with professionalism and discretion.
- Prepare agendas, minutes, reports, and presentations for meetings and projects.
- Organize travel arrangements and itineraries for executives.
- Maintain confidential files and documents securely.
- Coordinate communication between departments and external stakeholders.
- Support special projects and assist with administrative tasks as required.
- Ensure the executive office operates efficiently and adheres to company policies.
- Facilitate smooth flow of information and follow up on action items.
- Proven experience as an executive secretary or administrative assistant, preferably in hospitality.
- Excellent organizational, communication, and multitasking skills.
- Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Strong attention to detail and problem-solving abilities.
- Professional attitude and appearance.
- Competitive salary and benefits.
- Opportunities for career growth within the IHG global network.
- A dynamic and supportive work environment.
- The chance to be a key contributor to executive success and hotel operations.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.