Executive Secretary

IHG; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading global hospitality organization in Saudi Arabia is seeking an Executive Secretary to provide comprehensive administrative support to the General Manager. This role includes managing calendars, coordinating communications, and preparing reports, all while upholding the highest standards of professionalism. The ideal candidate will have a strong background in administration, excellent organizational skills, and proficiency in MS Office. This position offers competitive salary, career growth opportunities, and a dynamic work environment.

Benefits

Competitive salary and benefits

Opportunities for career growth

Dynamic work environment

Qualifications

• Proven experience as an executive secretary or administrative assistant, preferably in hospitality.
• Strong proficiency in MS Office with a high level of discretion.

Responsibilities

• Manage General Manager’s calendar and appointments.
• Handle communications and correspondence professionally.
• Prepare agendas and reports for meetings.
• Organize travel arrangements for executives.
• Maintain confidential files securely.

Skills

Organizational skills

Communication skills

Multitasking skills

Discretion and confidentiality

Attention to detail

Problem-solving abilities

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Summary

As Executive Secretary, you will provide comprehensive administrative support to the General Manager and senior leadership team, ensuring smooth and efficient office operations. You will manage communications, coordinate schedules, prepare reports, and assist with confidential matters — all while upholding IHG’s standards of professionalism and True Hospitality.

Key Responsibilities

• Manage and coordinate the General Manager’s calendar, appointments, and meetings.
• Handle incoming calls, emails, and correspondence with professionalism and discretion.
• Prepare agendas, minutes, reports, and presentations for meetings and projects.
• Organize travel arrangements and itineraries for executives.
• Maintain confidential files and documents securely.
• Coordinate communication between departments and external stakeholders.
• Support special projects and assist with administrative tasks as required.
• Ensure the executive office operates efficiently and adheres to company policies.
• Facilitate smooth flow of information and follow up on action items.

Required Skills & Qualifications

• Proven experience as an executive secretary or administrative assistant, preferably in hospitality.
• Excellent organizational, communication, and multitasking skills.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem-solving abilities.
• Professional attitude and appearance.

What We Offer

• Competitive salary and benefits.
• Opportunities for career growth within the IHG global network.
• A dynamic and supportive work environment.
• The chance to be a key contributor to executive success and hotel operations.