Executive Assistant

EHIF; Saudi Arabia; On-site; SAR 60,000 - 80,000; Full time

Job summary

A global consulting firm in Khobar, Saudi Arabia, is seeking an experienced Executive Assistant to provide comprehensive administrative support. The ideal candidate should have a significant background in administration, strong communication skills, and advanced proficiency in Microsoft Office. Responsibilities include coordination of various functions, managing events, and document maintenance. This role is crucial for effective operations within the company and requires attention to detail and the ability to prioritize tasks in a challenging environment.

Qualifications

• Significant previous administration experience, ideally in a senior level environment.
• Excellent communication skills.
• Advanced experience of Microsoft Office.
• Attention to detail.
• Ability to work on own initiative and to tight deadlines.

Responsibilities

• Provides general coordination and administration support such as minute taking and diary management.
• Acts as a focal point for cross‑functional queries such as finance and invoicing.
• Manages events coordination and booking for functional events.
• Coordinates reports, briefing papers and presentations.
• Maintains documents and databases.

Skills

Administration experience

Communication skills

Microsoft Office

Attention to detail

Ability to work independently

Job description

Executive Assistant

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects, and operations solutions in 60 countries, employing around 35,000 people.

Location: Khobar, Saudi Arabia.

Responsibilities

• Provides general coordination and administration support such as minute taking, diary management, travel arrangements, stationery and equipment for the department.
• Acts as a focal point for cross‑functional queries such as finance and invoicing, procurement, IT and Real Estate.
• Manages events coordination and booking for internal and external functional events.
• Coordinates reports, briefing papers and presentations.
• Maintains documents and databases.
• Provides administrative and general support to project teams and to corporate managers when required.

Working Relationships

Internal: P&O LT, wider P&O team, Finance, Supply Chain, IT, RES. External: Vendors and visitors.

Knowledge, skills and experience

• Significant previous administration experience, ideally in a senior level environment.
• Excellent communication skills.
• Advanced experience of Microsoft Office.
• Attention to detail.
• Ability to work on own initiative and to tight deadlines, prioritizing in a demanding environment.

Diversity Statement

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non‑exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.