Work Flow Manager - Creative/Design Industry

Informa PLC; Riyadh; Hybrid; SAR 200,000 - 300,000; Full time

Job summary

A leading B2B events organization in Riyadh is seeking a Traffic and Workflow Manager to oversee the intake and management of creative briefs for large-scale events. You will ensure projects are completed on time while coordinating with various stakeholders and maintaining quality standards. The ideal candidate has strong organizational skills, experience in project management, and is proficient with tools like ClickUp or Asana. This role offers a supportive work environment with opportunities for personal and professional growth.

Benefits

Medical Insurance

Annual leave – 25 days

Remote working on Sundays

Working anywhere – 1 month every year

Residency visa

Annual flight allowance for expats

Qualifications

• Experience in traffic management or project management within an agency or events company.
• Ability to manage multiple stakeholders and ensure smooth communication.
• Proficient with project management tools and able to create structure in fast-paced environments.

Responsibilities

• Own the intake of all creative briefs from internal stakeholders.
• Create project timelines and track progress throughout the project lifecycle.
• Act as the primary point of contact for internal teams requesting creative support.

Skills

Traffic management

Project management

Strong organisational skills

Multitasking

Communication

Tools

ClickUp

Monday

Asana

Notion

Job description

Company Description

Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).

Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, where teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large‑scale events scene.

Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape – the largest events in the world in their respective fields of tech and real estate; Black Hat MEA – a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East – the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.

Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large‑scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.

Job Description

Traffic and Workflow Management

• Own the intake of all creative briefs from internal stakeholders across all event portfolios.
• Ensure every brief is complete, clear, and aligned with the creative team’s capabilities and timelines.
• Allocate work to the correct designers, creatives, and motion team based on skills, availability, and workloads.
• Maintain a real‑time traffic board and schedule for the department.
• Flag capacity issues early and propose solutions or re‑prioritisation.

Project Management

• Create project timelines, delivery schedules, and key milestones, keeping all parties aligned.
• Track progress throughout the project lifecycle, ensuring work stays on schedule.
• Facilitate feedback loops, ensuring comments from stakeholders are consolidated, clear, and actionable.
• Ensure all assets go through the required approvals from Creative Leadership and brand owners.
• Support the ECD by preparing status reports, weekly priorities, and utilisation summaries.

Stakeholder Communication

• Act as the primary point of contact for internal teams requesting creative support.
• Manage expectations around timelines, capacity, and required information.
• Run weekly or daily stand‑ups with the creative team to review upcoming and ongoing tasks.
• Escalate risks, delays, or blockers early to maintain transparency and momentum.

Quality and Process

• Uphold and enforce brand guidelines and creative processes.
• Ensure files, briefs, and feedback are documented and stored systematically.
• Help refine and implement workflow systems, tools, and templates for future scalability.
• Support onboarding and training of new creatives on process and workflow.

Qualifications

• Proven experience in traffic management, creative operations, or project management within an agency, in‑house studio, or events company.
• Strong organisational and multitasking abilities with excellent attention to detail.
• Ability to create structure in fast‑paced and high‑volume environments.
• Confident communicator who can manage multiple stakeholders at varying seniority levels.
• Experience with project management tools such as ClickUp, Monday, Asana, Notion, or equivalent.
• Understanding of creative and design processes across digital, print, video, and event branding.
• Ability to anticipate issues and proactively problem‑solve.
• Calm under pressure, solutions‑driven, and highly collaborative.

What you will get

• Medical Insurance for individual and family
• Annual leave – 25 days
• Remote working on Sundays
• Working anywhere – 1 month every year
• Residency visa including yearly dependent fees
• Individual annual flight allowance for expats

International Relocation Package *

• Paid flight to Riyadh – individual and family
• 60 days accommodation or a suitable serviced apartment from your arrival date, or a one‑off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Paid flight home for individual and end‑of‑service gratuity payment when leaving the company (if applicable)

*If eligible

Local Relocation Package *

• Paid flight to Riyadh – individual and family (up to a max of three children)
• 30 days accommodation or suitable serviced apartment from arrival date or a one‑off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

*If eligible

We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability‑friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.