Project Manager - Events & Exhibitions

Informa Group Plc.; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading events organizer in the Riyadh Region is seeking a Project Manager to be integral in delivering exceptional events. The ideal candidate should have substantial experience in project management for large-scale events and the ability to communicate fluently in both English and Arabic. This role offers comprehensive benefits, including medical insurance and an international relocation package. Join a forward-thinking team and be part of redefining the events industry.

Benefits

BUPA Medical Insurance

25 days annual leave

Remote working on Sundays

Family visa costs

Annual flight allowance for expats

Qualifications

• Experience in managing mid-to-large scale events.
• Ability to handle multiple projects simultaneously.
• Strong interpersonal and customer-facing skills.

Responsibilities

• Coordinate inter-department timelines and deadlines.
• Manage stakeholder interactions and communications.
• Oversee event delivery and production logistics.

Skills

Project Management

Stakeholder Management

Multilingual (English and Arabic)

Interdepartmental Process Evaluation

Risk Management

Education

Degree or equivalent

Tools

MS Office/Office 365

Smart Sheets

Airtable

Job description

Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).

Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun. Here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene.

Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.

Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.

Job Description

We’re looking for aProject Managerto join our team and play a pivotal role in delivering exceptional events. If you’re passionate about project management, thrive in a fast-paced environment, and want to be part of a team that’s redefining the events industry, we want to hear from you!

What you will do

Inter-departmental Processes, Milestone, and Risk Management

• Coordinate project management systems, procedures, and processes to ensure smooth inter-department timelines and deadlines.
• Evaluate and align processes to improve overall delivery and approval workflows.
• Conduct continuous risk assessments, including milestone alignment, resourcing considerations, and contingency planning for potential issues.

Stakeholder Management and Reporting

• Manage stakeholder interactions across internal teams and external partners at all levels.
• Ensure clear communication and reporting to internal and external stakeholders, including VIPs and senior stakeholders, throughout the lifecycle of the events.

Event Delivery and Coordination

• Manage custom event delivery with the Special Projects team, Marketing Manager, and Event Manager.
• Direct onsite staff and team members to ensure successful event delivery.
• Oversee non-department-tied deliverables such as badging and merchandise rollout.
• Support marketing, programming, and operations elements of event delivery, acting as the point of contact for custom projects.

Production and Speaker Management

• Manage collation of speakers’ assets from confirmation to final delivery of presentations and content live at the event.
• Ensure smooth execution of event production and logistics to accomplish the goals of the events business.
• Where necessary, manage speaker logistics leading up to the event.

Post-Event Evaluation and Reporting

• Track post-event milestones and conduct evaluations to assess success metrics and gather feedback.
• Prepare final reports summarizing achievements, lessons learned, and recommendations for future events.

Meeting Management

• Manage minutes and tasks reporting, tracking, and monitoring.

Qualifications

What you will bring

• Educated to degree level or equivalent.
• Significant experience in a Project Management role supporting mid-to-large scale trade exhibitions, conferences, sports events, or FMCG launches and events.
• Ability to manage multiple projects and deliverables at different stages of the project life cycle.
• Exposure to evaluating and managing inter-departmental processes and milestones.
• Proficient in MS Office/Office 365 suite of software, Smart Sheets, and Airtable.
• Speaks and writes clearly and fluently in English and Arabic to both individuals and groups.
• Strong interpersonal and customer-facing skills with cultural awareness and sensitivity.
• Proactive, self-motivated, and capable of managing risk and mitigation planning

Additional Information

What you will get

• BUPA Medical Insurance for you and your family
• Annual leave – 25days
• Remote working on Sundays
• Working anywhere – 1monthevery year
• Family visa costs (up to a max of three children)
• Individual annual flight allowance for expats

International Relocation Package*

• Paid flight to Riyadh – for youand your family (up to a max of three children)
• 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
• Individual paid flight home and an end-of-service gratuity payment when leaving the company*

Local Relocation Package*

• Paid flight to Riyadh – individual and family (up to a max of three children)
• 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
• Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs

*If eligible

We don't just accept difference, we celebrate it. We welcome applicants from all backgrounds and circumstances and base hiring decisions on relevant qualifications and merit. We are proud to provide a disability-friendly environment. If you require any support or adjustments to participate in our interview or selection processes, please let us know.