Project Coordinator

Dar Al Riyadh Consultants; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A consulting firm in Jeddah is seeking a Project Coordinator with a Bachelor's degree in Engineering and at least 6 years of experience in project coordination, especially in large-scale infrastructure projects. The role involves managing project activities, ensuring timely deliverables, and maintaining documentation. Ideal candidates should possess strong MS Office and project management skills. This position offers a chance to work in a dynamic project environment.

Qualifications

• Minimum 6 years’ experience in project coordination, preferably in large-scale infrastructure/airport projects.
• Familiarity with PMC roles and multi-stakeholder project environments.

Responsibilities

• Assist the Project Manager in day-to-day project activities.
• Coordinate meetings, workshops, and prepare minutes.
• Maintain project documentation and prepare progress reports.
• Act as a communication link between stakeholders.
• Track key performance indicators and escalate risks.

Skills

Project coordination

MS Office skills

Communication skills

Organizational skills

Familiarity with document control systems

Education

Bachelor’s degree in Engineering

Tools

MS Project

Primavera P6

Job description

Responsibilities

• Assist the Project Manager in day-to-day project activities, tracking progress, and ensuring timely delivery of tasks.
• Coordinate meetings, workshops, and progress reviews, and prepare minutes of meetings.
• Ensure alignment between engineering, construction, commercial, and risk management teams.
• Maintain project documentation including schedules, logs, registers, and correspondence.
• Prepare weekly/monthly project progress reports for PMC and client review.
• Track deliverables and ensure timely submission of reports, drawings, and approvals.
• Act as a communication link between PMC, contractors, consultants, and client stakeholders.
• Follow up on action items and ensure resolution of outstanding issues.
• Support interface coordination between multiple contractors and disciplines.
• Assist in monitoring project schedules and milestones.
• Track key performance indicators (KPIs) and escalate delays or risks to the Project Manager.
• Support change management processes by documenting variations and approvals.
• Ensure that project activities comply with quality standards, PMC procedures, and client requirements.
• Support coordination of safety initiatives with HSE teams.
• Track regulatory submissions and approvals.
• Maintain a project issues log and follow up on resolution.
• Support risk management processes by coordinating risk identification workshops and updating registers.
• Serve as the primary point of contact for project queries from contractors, consultants, and client representatives.
• Facilitate coordination between multiple contractors, design teams, and project departments to resolve interface issues.
• Monitor project timelines and milestones, ensuring adherence to the master schedule.
• Alert the Project Manager to any potential delays and support corrective actions.
• Maintain a comprehensive log of action items, issues, and decisions.
• Ensure timely follow-up and resolution of issues and record outcomes.
• Implement and maintain document control systems, including drawing revisions, reports, contracts, and approvals.
• Ensure proper filing and archiving of all project documents for audit and reference purposes.
• Organize and schedule project meetings, workshops, and site visits.
• Prepare agendas, track attendance, and ensure distribution of minutes with action items.
• Support preparation of project dashboards, KPI reports, and progress summaries for management and client review.
• Assist in consolidating project data from multiple disciplines for accurate reporting.
• Track and document project changes, variations, and approvals.
• Assist the Commercial and Project Controls teams in maintaining accurate records of cost and schedule impacts.
• Support the HSE team in tracking safety observations, incidents, and corrective actions.
• Ensure that project activities comply with quality standards and PMC procedures.
• Update risk registers and follow up on mitigation actions in coordination with Risk and Commercial teams.
• Assist in ensuring compliance with regulatory and client requirements.
• Support close-out activities, including handover documentation, as-built drawings, and final reporting.
• Ensure all project records are complete, accurate, and properly archived.

Essential Requirements

• Bachelor’s degree in Engineering, Project Management, or related discipline.
• Minimum 6 years’ experience in project coordination, preferably in large-scale infrastructure/airport projects.
• Familiarity with PMC/consultancy roles and multi-stakeholder project environments.
• Strong skills in MS Office, MS Project / Primavera P6, and document control systems.
• Excellent organizational and communication skills.