Payroll Specialist

Petrolube Oil Company KSA; Jeddah; On-site; SAR 50,000 - 75,000; Full time

Job summary

A leading lubricants supplier in Saudi Arabia is looking for an HR professional to manage payroll processes, oversee employee attendance, and ensure compliance with Saudi Labor Law. The ideal candidate should hold a degree in Finance or Human Resources and possess at least 5 years of HR administration experience. Proficiency in both Arabic and English, along with excellent Excel skills, is required for this role. The position is based in Jeddah, Makkah Region.

Qualifications

• 5 years’ experience in HR administration with an in-depth knowledge of Saudi labor law.

Responsibilities

• Ensure the monthly payroll is running smoothly and enter overtime entitlement.
• Coordinate with all departments to prepare and review annual budget requirements.
• Calculate end-of-service benefits in compliance with Saudi Labor Law.
• Supervise employee attendance and send reports to managers.

Skills

Fluent in Arabic and English

Excellent PC skills including Excel

Education

Degree in Finance / Human Resources

Job description

About Petrolube

Petrolube is the largest lubricants producer and supplier in Saudi Arabia.

Home to the iconic Petromin brand, Petrolube offers customers superior quality products that meet their evolving needs. We do this through an unrivalled range of high-quality, increasingly sustainable, and diverse portfolio of brands.

Job Summary

Carries out / participates in a range of human resources activities including all payroll process compiling payroll statistics, maintaining payroll control records, and calculating payroll’s deduction and increments, if any, allocated cost center, handling investigation procedure and some statistic reports.

Key Responsibilities

Payroll process

Ensure the monthly payroll is running smoothly and entering overtime entitlement.

Maintaining allowance and deducting after closing monthly and ensuring there is no such duplication are taken place.

Prepare bounce list and distribute it to beneficiaries after coordination with finance.

Budget Management

Coordinate with all departments to prepare and review annual budget requirements, including new positions, planned replacements, and exceptional salary adjustments. Consolidate all inputs into a unified file for endorsement and submission to the CHRO.

Bank Transactions

Process payroll uploads and banking entries through the designated bank platform, ensuring accurate data submission. Coordinate proactively with the Treasury Department to secure the required funds before payroll release.

End of Service Benefits (EOSB)

Calculate end-of-service benefits in full compliance with Saudi Labor Law and ensure payments are processed within the mandated timelines. Maintain complete documentation and verification of all related transactions.

Loans and Advances

Manage and reconcile all employee loan and advance records, oversee monthly deductions, and ensure full alignment with payroll and Finance records.

Business Travel Payments

Execute daily business travel payments, verify supporting documents, and ensure accurate inclusion within payroll and financial records.

Bank Statement Reconciliation

Reconcile payroll-related bank statements on a monthly basis and provide Finance with a summarized report of total amounts, without individual transaction details.

Performance appraisal

Provides Recruitment Manager ranking result and then adjust the salaries based on employee’s evaluation before issuing appraisal letter at the end of the year.

Cost Center

Ensures that all jobs / names of employees are allocated in the system to the correct cost center. Reviews all allocations of employees, ensures this match the correct cost center on an annual and monthly basis. Follows up on discrepancies to obtain manager approval for change, and passes to Finance for action.

Attendance system

Supervise employee attendance and send report to the concern managers upon his / her request.

Investigation issues

Investigation issues with employees and issues warning letters if required.

General HR Activities

• Verify employee absenteeism
• Review the manpower in the company with (MOL., GOSI and Muqeem) to ensure all manpower count is accurate.

Job Knowledge

Academic

Degree in Finance / Human Resources

Additional Training

-

Related Work Experience

5 years’ experience in HR administration with an in depth knowledge of the Saudi labor law

Excellent PC skills including Excel

Language skills

Fluent in Arabic and English