Office assistant

Flip retail; Makkah Region; On-site; SAR 33,480 - 55,800; Full time

Job summary

A retail company in Mecca is seeking a reliable Administrative Assistant to handle various administrative and clerical tasks. Responsibilities include managing office needs, organizing meetings, and assisting with reports. Candidates should have proven experience in similar roles, proficiency in MS Office, and excellent communication skills. This is a permanent position with a preference for English speakers.

Qualifications

• Proven experience as an Administrative Aide, Virtual Aide or Office Admin Aide.
• Knowledge of office administration systems and procedures.
• Working knowledge of office equipment such as printers and fax machines.

Responsibilities

• Provide solution as well as direct telephone contact.
• Organize and schedule visits.
• Plan meetings and take detailed minutes.

Skills

Office management

Communication skills

Time management

Attention to detail

Proficiency in MS Office

Education

High school diploma

Tools

Printers

Fax machines

Job description

Office Assistant vacancy in Mecca Saudi Arabia

Overview

Administrative Assistant. We are searching for a liable Administrative Assistant to carry out a selection of administrative as well as clerical jobs. Duties include offering assistance to our supervisors as well as workers, helping in daily office needs, and managing our business's general management activities.

Responsibilities

• Provide solution as well as direct telephone contact
• Organize and schedule visits
• Plan meetings and take detailed minutes
• Write and disperse email, communication memos, letters, faxes, and forms
• Aid in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and preserve workplace policies and procedures
• Order office supplies and research new offers and suppliers
• Preserve contact listings
• Schedule travel arrangements
• Submit and file expense reports
• Offer basic assistance to site visitors
• Act as the point of contact for internal and external clients
• Communicate with executive and senior management assistants to manage requests and queries from senior managers

Requirements and abilities

• Proven experience as an Administrative Aide, Virtual Aide or Office Admin Aide
• Knowledge of office administration systems and procedures
• Working knowledge of office equipment such as printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize tasks
• Attention to detail and analytical skills
• Outstanding written and verbal communication skills
• Strong business acumen with the ability to multitask
• High school diploma; additional credentials as a management aide or Assistant are a plus

Job details

• Job Type: Permanent
• Location: Mecca, Saudi Arabia
• Language: English (Preferred)

This description retains the essential responsibilities and qualifications needed for the role, while removing unrelated boilerplate and extraneous postings.