HR/Payroll Specialist

Total Safety; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A safety management company is seeking an HR/Payroll Specialist in Al Khobar, Saudi Arabia. The role involves managing payroll processes, ensuring compliance with local labor laws, and supporting HR operations. Candidates should have a Bachelor's degree in a relevant field and at least 2 years of experience in payroll or HR operations. Strong proficiency in Microsoft Office and excellent analytical skills are essential.

Qualifications

• Minimum of 2 years’ experience in payroll or HR operations.
• Demonstrated ability to handle sensitive and confidential information with integrity.

Responsibilities

• Administer and execute the monthly payroll cycle for direct employees and project-based manpower.
• Ensure compliance with payroll regulations, including Mudad submissions.
• Prepare and maintain monthly payroll, manpower, and HR reports.

Skills

Strong understanding of Saudi Labor Law

High level of proficiency in Microsoft Office

Excellent communication and reporting abilities in English

Strong analytical, organizational, and time-management skills

Problem-solving and decision-making

Education

Bachelor’s degree in Human Resources, Business Administration, Finance, or related field

Job description

Overview

Position Title: HR/Payroll Specialist

Department: Human Resources

Job Summary

The HR/Payroll Specialist is responsible for managing and executing the end-to-end payroll process while ensuring full compliance with Saudi labor regulations. This role also supports HR operations, contract management, manpower reporting, and provides guidance to employees on payroll-related matters.

Responsibilities

• Administer and execute the monthly payroll cycle for both direct employees and project-based manpower.
• Collect, verify, and process payroll data, including field tickets (billable/non-billable), overtime, allowances, deductions, and adjustments.
• Prepare and process final settlements, end-of-service benefits, and employee clearances.
• Upload payroll files to the bank and ensure timely and accurate salary disbursements.
• Ensure compliance with payroll regulations, including Mudad submissions and Wages Protection System requirements.
• Provide payroll and manpower data for annual audits, budgeting exercises, and headcount planning.
• Lead and support payroll-related projects in coordination with Finance and HR teams.
• Manage employment contracts through the Qiwa portal, including creation, renewal, modification, and termination.
• Conduct cost–benefit analysis on manpower utilization across ongoing and prospective projects.
• Prepare and maintain monthly payroll, manpower, and HR reports for management review.
• Maintain accurate employee records and ensure data integrity across HR systems.
• Address and resolve employee inquiries related to payroll, benefits, and deductions.
• Participate in special assignments, HR initiatives, and projects as directed by management.
• Perform any other related tasks as assigned by the supervisor or line manager.

Qualifications & Competencies

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, Finance, or a related field.
• Minimum of 2 years’ experience in payroll or HR operations.

Knowledge & Skills

• Strong understanding of Saudi Labor Law and payroll compliance requirements.
• Familiarity with project-based manpower and field rotational schemes.
• High level of proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Strong analytical, organizational, and time-management skills.
• Excellent communication and reporting abilities in English
• Demonstrated ability to handle sensitive and confidential information with integrity.

Core Competencies

• Attention to detail and accuracy.
• Problem-solving and decision-making.
• Collaboration and cross-functional teamwork.
• Adaptability and ability to manage multiple priorities.
• Commitment to compliance, confidentiality, and ethical standards.