Executive Assistant

QueSechu; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A global consulting and engineering firm is seeking an Executive Assistant to provide high-level administrative support to senior leadership in Jeddah, Saudi Arabia. The ideal candidate will have 3–5 years of experience in similar roles and strong communication skills. Responsibilities include managing schedules, coordinating travel, and handling confidential information. The role may be offered on a full-time or contractual basis.

Qualifications

• Minimum 3–5 years of experience as an Executive Assistant or similar role.
• Advanced proficiency in digital collaboration tools.
• Ability to work with discretion and professionalism.

Responsibilities

• Manage executive calendars and schedule meetings.
• Draft, review, and manage correspondence and reports.
• Prepare agendas and record meeting minutes.

Skills

Strong written and verbal communication skills

Organizational skills

Problem-solving abilities

Time-management abilities

Education

Bachelor’s degree in Business Administration, Management, Communications, or related field

Tools

Microsoft Office Suite

Google Workspace

Job description

Overview

QueSechu is a global consulting and engineering firm specializing in energy management, digital transformation, supply chain optimization, and industrial excellence solutions. With operations spanning Saudi Arabia and the United States, QueSechu supports organizations in achieving sustainable growth through innovative strategies, advanced technologies, and engineering intelligence. Our mission is to deliver impactful results that strengthen business performance, resilience, and competitiveness.

Position Overview

The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring seamless coordination of executive priorities, schedules, and communications. This role requires a detail-oriented, proactive, and highly organized professional who thrives in a fast-paced, global environment and can handle confidential information with discretion.

Key Responsibilities

• Administrative Support: Manage executive calendars, schedule meetings, and coordinate international and local travel arrangements.
• Communication Management: Draft, review, and manage correspondence, reports, and presentations on behalf of executives.
• Meeting Coordination: Prepare agendas, record minutes, and ensure timely follow-up on action items.
• Information Handling: Maintain confidentiality of sensitive business and financial information.
• Project Assistance: Support ongoing projects, research, and cross-functional initiatives as directed by senior leadership.
• Relationship Management: Liaise with internal teams, clients, and external stakeholders to support executive objectives.
• Operational Efficiency: Proactively identify ways to improve workflows, scheduling, and reporting processes.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• Minimum 3–5 years of experience as an Executive Assistant, Administrative Officer, or similar role.
• Strong written and verbal communication skills in English (Arabic proficiency is a plus).
• Advanced proficiency in Microsoft Office Suite, Google Workspace, and digital collaboration tools.
• Ability to work with discretion, professionalism, and cultural awareness in a global context.
• Strong organizational, problem-solving, and time-management abilities.

Contractual Engagement

This role may be offered as a full-time or contractual engagement, with scope and deliverables defined by QueSechu leadership.

QueSechu Merit-Based Employment Statement

QueSechu is a merit-based opportunity employer. We do not discriminate based on disability, veteran status, or personal attributes. If you have the skills, drive, and commitment, you will be given the opportunity to succeed and grow.