Executive Admin Assistant

Rua Al Madinah Holding | رؤى المدينة القابضة; Medina Province; On-site; SAR 36,000 - 48,000; Full time

Job summary

A leading holding company in Saudi Arabia is seeking an experienced administrative professional to provide comprehensive support to the Chief Development Officer's office. You will manage the office manager's calendar, coordinate travel, prepare materials for meetings, and maintain filing systems. Candidates should hold a Bachelor's degree and have at least 2 years of administrative experience. This role requires discretion and the ability to liaise effectively with various stakeholders.

Qualifications

• Minimum of 2 years of experience in an administrative role.

Responsibilities

• Deliver comprehensive administrative support to the Chief Development Officer.
• Maintain and manage the CDO Office Manager's calendar.
• Coordinate travel arrangements, including booking logistics.
• Prepare briefing materials and agendas for meetings.
• Draft and proofread correspondence and reports as directed.
• Liaise with internal and external stakeholders for inquiries.
• Manage incoming and outgoing communications for the CDO Office.
• Maintain electronic and physical filing systems for efficient access.

Education

Bachelor's degree in business administration or a related field

Job description

The ideal candidate will be responsible to deliver comprehensive and efficient administrative support to the Office of the Chief Development Officer (CDO).

Responsibilities:

• Maintain and manage the CDO Office Manager's calendar, scheduling meetings, appointments, and travel itineraries.
• Coordinate travel arrangements, including booking flights, hotels, and ground transportation.
• Prepare briefing materials and agendas for meetings, conferences, and presentations.
• Manage incoming and outgoing emails, calls, and messages, filtering, and prioritizing information for the CDO Office Manager.
• Draft and proofread correspondence, reports, and presentations as directed.
• Liaise with internal and external stakeholders, answering inquiries and providing information.
• Maintain electronic and physical filing systems for the CDO Office, ensuring efficient access to documents.
• Prepare and edit reports, presentations, and other documents as needed.
• Track deadlines and follow up on outstanding tasks.
• Organize and prepare meeting rooms and materials for the CDO Office’s meetings.
• Take accurate and comprehensive minutes during meetings.
• Provide logistical support for internal and external projects led by the CDO Office Manager.
• Maintain strict confidentiality regarding sensitive information and business matters.
• Exercise discretion and professional judgment in dealing with stakeholders and confidential information.
• Manage the petty cash and administrative budget for the CDO Office division.
• Coordinate office supplies and equipment need.
• Assist with special projects and initiatives as assigned.

Qualification and Experience:

• Bachelor's degree in business administration, or a related field.
• Minimum of 2 years of experience in an administrative role.