Events Coordinator

Accor Hotels; Riyadh; On-site; SAR 112,000 - 169,000; Full time

Job summary

A leading international hospitality group in Saudi Arabia is seeking an Events Coordinator to manage event planning and execution. This role requires strong organizational and communication skills, acting as a primary contact for clients during the planning and execution of various events. The ideal candidate will assist with administrative tasks and provide on-site support to ensure seamless event delivery, thus enhancing guest satisfaction. Experience with event management systems is preferred.

Qualifications

• Proven experience in event planning and coordination.
• Strong communication and organizational skills.
• Ability to manage multiple tasks and meet tight deadlines.

Responsibilities

• Support the planning and coordination of events.
• Serve as a primary point of contact for clients.
• Provide on-site support during events.
• Maintain accurate event records in the system.

Skills

Event planning

Client liaison

Communication

Organization

Tools

Opera Sales & Catering system

Job description

Company Description

Welcome to a place where the extraordinary takes center stage. Ennismore, with its mischievous and marvelous SLS Hotels, is bringing a fantastical wonderland of luxury and lifestyle to the oasis that is The Red Sea.

Opening in 2025, SLS The Red Sea is not just another hotel—it’s a theatrical playground of indulgence and curiosity, designed for those who crave the unexpected. With 150 lavish keys, 5 show‑stopping Food & Beverage experiences, and a decadent spa sanctuary, this destination is crafted to dazzle both adults seeking pleasure and families yearning for connection and wonder.

This is no ordinary project – this is a cathedral of pleasure. If you’re ready to say farewell to the ordinary and help script the story of one of Saudi Arabia’s most exciting luxury openings, this might be your cue.

Job Description

Job Description of Events Coordinator

Key Responsibilities: The Events Coordinator is responsible for supporting the planning, coordination, and execution of all events, including meetings, conferences, social functions, and special occasions. This role acts as a key liaison between clients and internal operational teams to ensure seamless event delivery and exceptional guest satisfaction. The Events Coordinator assists with administrative tasks, event documentation, communication, and on‑site support.

Key Responsibilities

• Assist in the planning and coordination of all event details, including setup requirements, menus, audio‑visual needs, itineraries, and event timelines.
• Prepare and distribute Banquet Event Orders (BEOs), function sheets, and event summaries to all relevant departments.
• Coordinate internal meetings with Operations, F & B, and AV teams to ensure alignment on event requirements.
• Serve as a primary point of contact for clients during the planning and pre‑event stages.
• Respond promptly to event‑related inquiries, requests, and updates.
• Conduct venue show‑rounds and assist clients in selecting spaces and packages.
• Build positive relationships to enhance client satisfaction and encourage repeat business.
• Provide on‑site support during events to ensure smooth operations and adherence to client expectations.
• Coordinate with internal teams to resolve any issues promptly and effectively.
• Monitor event flow, guest needs, and service delivery to maintain high‑quality standards.
• Prepare proposals, contracts, event confirmations, and updated event files.
• Maintain accurate event records in Opera Sales & Catering system.
• Track event payments, deposits, and billing details in coordination with Finance.
• Assist with post‑event follow‑up, feedback collection, and reporting.

Additional Information

1. Participate in the Quality improvement process.
2. Maintain a close relationship with other department managers/heads.
3. Work closely with the hotel team either in finance or other departments to ensure smooth communications are maintained.