Document Control

Vanderlande Industries GmbH; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading document management company is hiring for a role focused on supporting project execution by managing and controlling documents associated with airport projects. The ideal candidate will have previous experience in information management, knowledge of EDMS tools, and possess strong communication and stakeholder management skills. This role offers an opportunity to work closely with project teams to ensure compliance and improve documentation processes.

Qualifications

• Previous experience in information management or document control activities.
• Experience with EDMS and collaboration applications.
• Strong interpersonal and stakeholder management skills.

Responsibilities

• Support project teams in generating and updating documents.
• Manage document release processes to client databases.
• Ensure compliance with information management requirements.

Skills

Information management

Document control

Interpersonal skills

Communication skills

Attention to detail

Stakeholder management

Education

Bachelor's degree in Business, Administration, Engineering or related field

Tools

SharePoint

Business Collaborator

Conject

Aconex

Autodesk Construction Cloud

Job description

Introduction to Role

Working within the Project Execution department our Information Management team supports all Vanderlande ME airport projects’ delivery by managing and controlling documents within the Vanderlande document management systems, coordinating documents delivery in customers’ databases and document control systems and supporting projects’ handover process by managing the delivery of the technical O&M manual or Health and Safety File.

Role Responsibilities

The role requires a specific technical and administrative skillset, including knowledge of Vanderlande product, customer Information (documentation and asset) Management processes, tooling, understanding the connection between physical assets and technical documentation, and handover requirements.

You work closely with Project Managers and Engineering Project Leaders in the Project Execution Department. You also cooperate with Engineering, Planning, Commercial and Integration Management groups.

Your responsibilities and activities will include:

• Providing support to project teams in generating and updating documents, utilising agreed templates and processes
• Managing document release processes to client databases, including subcontractors and suppliers' documentation
• Ensuring appropriate document review and approval signatures are obtained by document owners, maintaining the audit trail
• Liaising with the client’s documentation / information management team to ensure smooth records handover
• Ensuring compliance with Vanderlande and client information management requirements as well as all contractual, legal and statutory regulations
• Actively contributing to continuous improvement of information management tooling and processes

Role Qualification and Skills

• Previous experience in information management / document control related activities
• Experience with EDMS, information management and collaboration applications such as SharePoint, Business Collaborator, Conject, Aconex, or Autodesk Construction Cloud
• A Bachelor's degree (or working towards) in Business, Administration, Engineering or a related field is desirable
• Strong interpersonal and stakeholder management skills, excellent communication skills
• Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail

Diversity & Inclusion

Vanderlande is an equal opportunity/affirmative action employer. Qualifies applicants will be considered without regards to race, religion, color, national origin, gender, sexual orientation, age marital status or disability status.