Document Control

Vanderlande Industries B.V.; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A global technology company in Riyadh is seeking a Document Control professional to support information management within airport projects. Responsibilities include managing document processes, ensuring compliance with regulations, and collaborating with project teams. Applicants should have experience in document control activities, familiarity with tools like SharePoint, and strong communication skills. A Bachelor's degree in a related field is desirable. This position offers an opportunity to contribute to the successful delivery of major projects in a dynamic environment.

Qualifications

• Previous experience in information management or document control activities.
• Experience with information management and collaboration applications.
• Strong interpersonal and stakeholder management skills.

Responsibilities

• Support project teams in generating and updating documents.
• Manage document release processes to client databases.
• Ensure compliance with information management requirements.

Skills

Experience in information management

Knowledge of SharePoint

Strong communication skills

Attention to detail

Education

Bachelor's degree in Business, Administration, Engineering or related field

Tools

EDMS

Aconex

Autodesk Construction Cloud

Job description

Job Title

Document Control

Job Description

Introduction to Role

Working within the Project Execution department our Information Management team supports all Vanderlande ME airport projects' delivery by managing and controlling documents within the Vanderlande document management systems, coordinating documents delivery in customers' databases and document control systems and supporting projects' handover process by managing the delivery of the technical O&M manual or Health and Safety File.

Role Responsibilities

The role requires a specific technical and administrative skillset, including knowledge of Vanderlande product, customer Information (documentation and asset) Management processes, tooling, understanding the connection between physical assets and technical documentation, and handover requirements.

You work closely with Project Managers and Engineering Project Leaders in the Project Execution Department. You also cooperate with Engineering, Planning, Commercial and Integration Management groups.

• Providing support to project teams in generating and updating documents, utilising agreed templates and processes
• Managing document release processes to client databases, including subcontractors and suppliers' documentation
• Ensuring appropriate document review and approval signatures are obtained by document owners, maintaining the audit trail
• Liaising with the client's documentation / information management team to ensure smooth records handover
• Ensuring compliance with Vanderlande and client information management requirements as well as all contractual, legal and statutory regulations
• Actively contributing to continuous improvement of information management tooling and processes

Role Qualification and Skills

• Previous experience in information management / document control related activities
• Experience with EDMS, information management and collaboration applications such as SharePoint, Business Collaborator, Conject, Aconex, or Autodesk Construction Cloud
• A Bachelor's degree (or working towards) in Business, Administration, Engineering or a related field is desirable
• Strong interpersonal and stakeholder management skills, excellent communication skills
• Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail

Diversity & Inclusion

Vanderlande is an equal opportunity/affirmative action employer. Qualifies applicants will be considered without regards to race, religion, color, national origin, gender, sexual orientation, age marital status or disability status.