Contracts Administrator

COOEC Saudi Arabia; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading procurement firm in Saudi Arabia is seeking a detail-oriented Procurement Control Specialist. The ideal candidate will be a Mandarin speaker with experience in managing procurement contracts and schedules. Responsibilities include overseeing the lifecycle of Purchase Orders, monitoring vendor compliance, and compiling regular progress reports. Previous experience with Chinese Enterprises and proficiency in MS Office is highly preferred. This position offers a challenging opportunity to contribute to critical projects in a collaborative environment.

Qualifications

• Native Mandarin and professional proficiency in English required.
• Minimum years of experience in Procurement or Project Control.
• Previous experience with Chinese Enterprises or international EPC projects preferred.

Responsibilities

• Manage the lifecycle of Purchase Orders and Subcontracts.
• Handle contract variation orders and amendments.
• Develop and maintain the Master Procurement Schedule.
• Track manufacturing and delivery progress of materials.
• Compile Weekly and Monthly Procurement Progress Reports.
• Establish and maintain the Procurement Status Register.
• Ensure procurement activities comply with company policies.

Skills

Proficient in MS Office

Strong communication skills

Coordination skills

Knowledge of ERP systems

Tools

SAP

Oracle

Job description

Job Summary

We are seeking a detail-oriented and experienced Procurement Control Specialist to join our team in Saudi Arabia. The ideal candidate should be a Mandarin and English speaker (preferably a Chinese national) with prior experience in Chinese enterprises. This role focuses on the end-to-end management of procurement contracts, schedule tracking, reporting, and compliance control.

Key Responsibilities

1. Contract & Order Management (合同订单管理)

• Manage the full lifecycle of Purchase Orders (PO) and Subcontracts from issuance to closure.
• Monitor order status to ensure terms and conditions are met by vendors and subcontractors.

2. Change Management (合同变更管理)

• Handle contract variation orders (VOs) and amendments.
• Evaluate claims and negotiate changes in scope, price, or schedule with suppliers to protect company interests.

3. Procurement Planning & Scheduling (采办计划编制与维护)

• Develop and maintain the Master Procurement Schedule in alignment with the overall project timeline.
• Identify critical path items and update the procurement look-ahead plan regularly.

4. Progress Tracking & Coordination (采办进度跟踪与协调)

• Act as the focal point for expediting; track manufacturing, inspection, and delivery progress of materials/equipment.
• Coordinate internal technical queries and external vendor responses to ensure no delays in the supply chain.

5. Reporting (采办周报、月报编制)

• Compile and issue accurate Weekly and Monthly Procurement Progress Reports.
• Analyze data to visualize progress, highlighting areas of concern and recovery plans.

6. Data & Ledger Management (采办台账管理)

• Establish and maintain the Procurement Status Register (PSR) / Procurement Log.
• Ensure all procurement documentation and ledgers are up-to-date and audible.

7. Compliance & Risk Management (合规与风险管理)

• Ensure all procurement activities comply with company policies and local regulations.
• Identify potential supply chain risks (commercial or schedule-related) and propose mitigation strategies.

Skills

Requirements

• Nationality/Location: Chinese national currently based in Saudi Arabia (Transferable Iqama preferred) or willing to relocate.
• Language: Native Mandarin and professional proficiency in English (Written and Spoken).
• Experience:
• Minimum [X] years of experience in Procurement, Contract Administration, or Project Control.
• Previous experience working with Chinese Enterprises (SOEs) or international EPC projects is highly preferred.
• Skills:
• Proficient in MS Office (especially Excel and PowerPoint).
• Knowledge of ERP systems (e.g., SAP, Oracle) is a plus.
• Strong communication and coordination skills.