Committee Secretary

RMG | مجموعة ريناد المجد (لتقنية المعلومات); Jizan; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading technology company in Jizan is seeking a proactive Committee Secretary to provide secretariat support to boards and committees. This includes managing meetings, accurate record-keeping, and follow-up on decisions to ensure strong governance. Ideal candidates will have a bachelor's degree, a minimum of 5 years of experience in a governance role, and strong skills in minute-taking and report writing. Join a dynamic team and contribute to effective organizational governance.

Qualifications

• Minimum 5 years’ experience in committee/board secretariat or similar governance role.
• Professional certification such as CAP or equivalent in committee/board management is preferred.

Responsibilities

• Plan, coordinate, and administer committee and board meetings.
• Draft and circulate agendas, meeting packs, presentations, and supporting documents.
• Attend meetings, take precise minutes, and record decisions and action items.
• Maintain and organize committee and board records.
• Monitor follow-up on resolutions and report on outstanding actions.
• Support governance processes and ensure compliance.
• Produce concise post-meeting summaries and governance reports.

Skills

Minute-taking

Report writing

Organization

Document management

Presentation design (PowerPoint)

Communication

Stakeholder management

Attention to detail

Education

Bachelor's degree in a relevant field

Professional certification such as CAP or equivalent

Tools

MS Office

PowerPoint

Job description

Role Overview

We are seeking a proactive and detail-oriented Committee Secretary to provide professional secretariat support to boards and committees. The successful candidate will ensure effective meeting management, accurate record-keeping, and smooth follow-up on decisions to support strong governance across the organization.

Key Responsibilities

• Plan, coordinate, and administer committee and board meetings (scheduling, venue/virtual setup, invitations).
• Draft and circulate agendas, meeting packs, presentations, and supporting documents in advance.
• Attend meetings, take precise minutes, and record decisions and action items with clear owners and deadlines.
• Maintain and organize committee and board records, archives, and document library.
• Monitor follow-up on resolutions and report on outstanding actions.
• Support governance processes and ensure compliance with internal policies and statutory requirements.
• Produce concise post-meeting summaries and periodic governance reports for senior leadership.

Qualifications & Experience

• Bachelor’s degree in a relevant field.
• Minimum 5 years’ experience in committee/board secretariat or similar governance role.
• Professional certification such as CAP or equivalent in committee/board management is preferred.

Skills & Competencies

• Excellent minute-taking and report-writing skills.
• Strong organization and document-management abilities.
• Proficiency in presentation design (PowerPoint) and MS Office.
• Strong communication and stakeholder-management skills.
• High attention to detail, discretion, and confidentiality.
• Ability to manage multiple tasks and tight deadlines.