Administrative Assistant – Abha

Systra; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

An international engineering consultancy is seeking an experienced Administrative Assistant to support their projects in Saudi Arabia. The role requires a minimum of 5 years of experience and relevant educational qualifications. The selected candidate will manage document systems, assist in preparing project manuals, and expedite approvals for project documents. This position is exclusively open to Saudi Nationals. Apply to join a leading company contributing to iconic infrastructure within the Kingdom.

Qualifications

• Minimum 5 years of experience in a similar role.

Responsibilities

• Maintain an established data distribution system for the assigned project.
• Expedite review and approval of project documents.
• Establish and maintain files for active engineering documents.
• Assist in preparing the project manual.

Skills

Good communication skills

Experience in infrastructure projects

Education

Relevant education certificate

Job description

SYSTRA is one of the world's leading engineering and consultancy groups specialising in public transport and sustainable mobility. With over 10,300 employees, SYSTRA's mission is to design safe and sustainable transport solutions to bring people together, develop social inclusion and facilitate access to employment, education and leisure throughout the world.

For 65 years, the Group has been working alongside cities and regions to contribute to their development by creating, improving and modernising their infrastructure and transport systems, throughout the life cycle of their projects. SYSTRA is involved from the earliest stages of design through to the testing, deployment and maintenance phases. The company provides all its services in over 80 countries worldwide and generates 74% of its turnover internationally. With its new services, SYSTRA supports its clients and partners in their digital, ecological and energy transition, in order to invent the mobility of tomorrow.

Context

In Saudi Arabia, SYSTRA has been ever present for more than 20 years and continues to expand and play its part in helping the Kingdom achieve its 2030 vision. With 400+ employees SYSTRA is involved in many of the Kingdoms iconic projects.

Within our Mobility and Railway business, we have an opportunity to assist the Client with PMC services for a Transportation/Infrastructure Department to be based in Abha. In this scope, we are looking for an Administrative Assistant (Saudi Nationals).

Missions/Main Duties

• Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
• May revise system or schedule as required to ensure timely approvals and distribution.
• Expedites review, signature approval, and release of supplier and internally produced project documents.
• Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project or management.
• Assists in preparing the project manual.
• Determines from the client what is required; collects the necessary data; oversees preparation of covers, tabs, etc.; secures approval from the client; and ensures reproduction and assembly in a timely manner.
• Prepares transmittals for engineering documents and requisitions.
• Arranges document cataloging, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.
• Attends project meetings, as needed, to give status of requisitions or other documents and to be kept current on project status.
• May monitor space requirements for project personnel to allow sufficient lead time for personnel placement as staffing requirements increase or decrease. May coordinate moves, placements of desks/files, telephone, etc.
• Performs other responsibilities associated with this position as may be appropriate.

Profile/Skills

• Minimum 5 years of experience in a similar role.
• Relevant education certificate.
• Good communication skills.
• Experience in infrastructure projects is a plus.
• This role is allocated for Saudi Nationals only.

Systra is an equal opportunities company; this position is open to all applicants.