Administrative Assistant

Al Rugaib Holding Company; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading entertainment company in Riyadh, Saudi Arabia, is seeking a detail-oriented Administrative Assistant to support management. This role includes handling administrative tasks, facilitating communication among departments, and supporting HR and Supply Chain operations. Qualified candidates should have a Bachelor's degree and 2-4 years of experience in a similar role, with strong multitasking and organizational skills. Proficiency in MS Office and excellent communication in English are required. This position is vital for maintaining efficiency in a fast-paced environment.

Qualifications

• Minimum 2–4 years of experience as an Administrative Assistant or similar role.
• Strong coordination and multitasking skills across multiple departments.
• Excellent communication skills in English (Arabic preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure in a dynamic entertainment industry environment.

Responsibilities

• Provide day-to-day administrative support to the management team.
• Act as a liaison between HR, Supply Chain, Finance, and other branches.
• Organize and schedule meetings, prepare agendas, and circulate minutes.
• Draft and manage correspondence, reports, and presentations.
• Assist in employee documentation, onboarding, and administrative HR tasks.

Skills

Strong coordination and multitasking skills

Excellent communication skills in English

Proficiency in MS Office

Ability to work under pressure

Professional and highly organized

Education

Bachelor’s degree in Business Administration or related field

Job description

Job Summary

We are looking for a detail-oriented and proactive Administrative Assistant to support our management team and ensure smooth coordination across departments. The role will involve handling administrative tasks, facilitating communication, and providing support between HR, Supply Chain, and other company branches to keep operations running efficiently in our fast-paced entertainment environment.

Key Responsibilities

• Provide day-to-day administrative support to the management team.
• Act as a liaison and maintain effective communication between HR, Supply Chain, Finance, and other branches.
• Organize and schedule meetings, prepare agendas, and circulate minutes.
• Draft and manage correspondence, reports, and presentations.
• Assist in employee documentation, onboarding, and administrative HR tasks.
• Coordinate with Supply Chain for procurement, logistics, and inventory requirements.
• Ensure timely flow of information between the head office and branches.
• Support in planning and organizing entertainment events, shows, and internal activities.
• Maintain and update filing systems, contracts, and confidential records.
• Monitor office supplies and handle vendor coordination.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2–4 years of experience as an Administrative Assistant or similar role.
• Strong coordination and multitasking skills across multiple departments.
• Excellent communication skills in English (Arabic preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and in a dynamic entertainment industry environment.
• Professional, reliable, and highly organized.