Administration specialist - Jeddah

confidential; Jeddah; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading organization in the Makkah Region seeks an administrative coordinator to support the efficient operation of its head office. The role involves coordinating facility maintenance, internal purchasing, safety protocols, and reception duties. The ideal candidate will possess strong organizational and communication skills, with proficiency in Microsoft Office and a problem-solving mindset. This position aims to enhance productivity within a safe, organized work environment.

Qualifications

• Ability to coordinate facility maintenance and purchasing effectively.
• Experience in managing internal events and safety protocols.
• Proven track record in enhancing organizational efficiency.

Responsibilities

• Ensure seamless operation of administrative services.
• Implement and monitor compliance with safety and security standards.
• Facilitate effective internal communication among departments.

Skills

Strong organizational skills

Excellent communication abilities

Proficiency in Microsoft Office Suite

Problem-solving mindset

Job description

Role Purpose:

To support the efficient and seamless operation of the head office by ensuring the effective execution of facility maintenance, internal purchasing, internal events, safety and security protocols, and front‑office reception. The role involves managing daily administrative functions, coordinating resources, and maintaining compliance with company standards to promote a safe, organized, and productive work environment.

Key Activities:

• Ensure seamless operation of administrative services by coordinating facility maintenance, purchasing, and event management to minimize disruptions and maintain a productive work environment.
• Implement and monitor compliance with safety, security, and 5S standards to enhance the efficiency and safety of the head office and align with organizational goals.
• Facilitate effective internal communication by acting as the central point of coordination between administration specialists, department heads, and external vendors to ensure alignment and timely updates.
• Build and maintain professional relationships with external suppliers, service providers, and sister companies to negotiate contracts and ensure high‑quality service delivery.
• Develop and implement process improvements for facility maintenance, purchasing, and event execution to enhance efficiency and reduce operational costs.
• Introduce new tools and techniques (e.g., digital platforms for booking, vendor management, or safety monitoring) to streamline administrative tasks and improve service quality.

Skills:

• Strong organizational and time‑management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant software.
• Problem‑solving mindset with attention to detail.