Virtual Receptionist

New Frontier Immigration Law; Ciudad de México; Presencial; MXN 50,000 - 200,000; Jornada completa

Descripción de la vacante

A mid-sized law firm is seeking a Virtual Receptionist to provide exceptional service as the first impression of the firm. The ideal candidate will be bilingual in English and Spanish, possess excellent communication and interpersonal skills, and be an efficient problem solver. Responsibilities include answering calls, triaging clients, and managing appointment schedules. This position offers a monthly compensation of $16k MXN pesos.

Formación

• Bilingual in English and Spanish is required.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving skills.

Responsabilidades

• Answer and forward incoming phone calls.
• Triage callers and manage questions.
• Ensure timely resolution of client interactions.

Conocimientos

Bilingual (English and Spanish)

Excellent verbal and written communication skills

Customer service skills

Analytical and problem-solving skills

Organizational skills with attention to detail

Herramientas

Microsoft Office Suite

CRM software

Descripción del empleo

Why Apply to New Frontier Immigration Law

Join the New Frontier Immigration Law team and help change the lives of 1 million undocumented immigrants in the USA. Our mid‑sized law firm in Phoenix, AZ is committed to humanitarian‑based immigration and finding innovative solutions for seemingly impossible problems.

Are you ready to join one of the fastest‑growing law firms in the US, where incredible opportunities await? Here, we don’t just offer a job: we provide an environment that challenges you to become the best version of yourself.

• Learn more about New Frontier Immigration here.
• Learn more about our CEO/Founder Hillary here.
• Learn more about our Core Values here.

Description

The Virtual Receptionist takes incoming calls from current clients, potential clients, and all others who call the Firm, ensuring exceptional service as the first impression of the Firm. They are efficient problem solvers who provide information or facilitate a manner for the client/caller to successfully receive the information they request. The Receptionist acts as a gate keeper to questions and requests from callers and triages those requests to the appropriate team members.

Responsibilities

• Answer, screen, and forward incoming phone calls.
• Triage the types of callers; clients, potential clients, vendors, family and friends of team members, and other VIP individuals.
• Greet client callers, create common ground, and remove fear from the process.
• Triage the urgency of calls; assess the urgency of the topics and triage per the phone decision tree system.
• Manage caller questions and route to appropriate individuals.
• Provide general information regarding in‑office appointment confirmations, and office addresses, directions, hours, and initial consultations.
• Assist with scheduling in‑office visits for document digitalization, passport photos, filing fees, and refund pick‑ups.
• Correctly register/document every potential and current client interaction in case management and CRM software.
• Assist with ensuring calls sent to the answering service are resolved in a timely manner.
• Monitor phone messaging systems.
• Ensure call‑backs are completed as promised.
• Assist with managing the phone directories and automated phone systems.

Requirements

• Fluency in English and Spanish is required (Bilingual).
• Excellent verbal and written communication skills.
• Exceptional interpersonal, customer service, and negotiation skills.
• Excellent organizational skills with attention to detail.
• Strong analytical and problem‑solving skills.
• Proficient with Microsoft Office Suite and related software.
• Active listener.
• Positive attitude.
• Perseverance in problem‑solving.

Compensation & Benefits

• $16k MXN pesos per month