Executive/personal Assistant to Leadership Coach

Apogee Influence; Región Centro; Presencial; MXN 40,000 - 60,000; Jornada completa

Descripción de la vacante

A wellness and personal development coaching organization is searching for a versatile Executive/Personal Assistant in Jalisco, Mexico. This role involves supporting the CEO's day-to-day tasks and maintaining effective communication. The ideal candidate will possess strong organizational, interpersonal, and communication skills, with a track record in administrative assistance and familiarity with marketing. Responsibilities include schedule management, travel coordination, and engaging in personal development activities. Flexibility and discretion are crucial for this position.

Formación

• Previous experience supporting high-profile individuals.
• Ability to adapt to last-minute changes.
• Must maintain a 24/7 mentality and respect privacy.

Responsabilidades

• Plan and coordinate the CEO's schedule as a gatekeeper.
• Manage travel for business and personal needs.
• Assist with CRM input and website editing.
• Create and maintain health and wellness schedules.

Conocimientos

Organizational skills

Interpersonal skills

Written and verbal communication

Proactive problem-solving

Attention to detail

Adaptability

Ability to work independently

Decision-making capability

Educación

1-2+ years of administrative/personal assistance experience

Experience in marketing/social media

Herramientas

Microsoft Office

Mac OS

Photoshop

Premiere

Descripción del empleo

A very busy entrepreneur & leadership coach within the wellness/personal development space is seeking a versatile Forward‑thinking Executive / Personal Assistant to support day‑to‑day tasks. The EPA will need to be extremely confident and comfortable making decisions on behalf of the CEO, and maintaining an open line of communication at all times. As the CEO’s “right hand person”, the EPA will play a critical part in ensuring a smooth personal environment for the CEO, allowing the principal to stay laser‑focused on tasks only he can perform by removing everything else from his desk. We are looking for someone who enjoys the core responsibilities of the EA/PA role and will be fulfilled by growing within the role for the long term. The PA must sign a non‑disclosure agreement and understand the importance of privacy, confidentiality, and discretion.

Responsibilities

• Plan, coordinate, and ensure the CEO’s schedule is followed and respected, serving as a gatekeeper and gateway to the CEO’s time and office.
• Work closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately, and act as a “barometer,” sensing issues in ينتضور الكدمث and keeping the President updated.
• Provide leadership to build relationships crucial to the organization’s success and manage a variety of special projects for the President, some of which may have organizational impact.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often under deadline pressures.
• Create systems and operations for the CEO’s workflow.
• Spend time and become familiar with all aspects of the business using residence.
• Manage and coordinate travel for both business and personal arrangements.
• Assist in CRM input and editing.
• Edit the WordPress website (or learn WordPress).
• Perform a variety of office and personal errands.
• Coordinate and manage vendors and contractors at the office and/or residence.
• Conduct ad‑hoc research.
• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes.
• Coordinate on‑site meetings, luncheons, coffees, and in‑house events.
• Upload and organize social media content (Instagram, YouTube, TikTok, Twitter, Facebook).
• Edit podcast videos.
• Transcribe videos and create or edit thumbnails.
• Set up and clean up video shoots.
• Create and maintain a workout schedule, manage health‑tracking devices (Fitbit, Apple‑watch, etc.), and coordinate personal training sessions.
• Assist with planning leisure activities such as playlist creation, personal shopping, and keep an eye out for events that may interest the CEO.

Ideal Qualifications

• Previous experience supporting high‑profile individuals.
• 1‑2+ years of administrative/personal assistance experience.
• 1+ year of experience in marketing/social media.
• Must have flexible availability for odd hours and events when needed and maintain a 24/7 mentality while respecting personal boundaries Sheffield.
• Laptop and car required.
• Ability to travel with little notice (international and domestic).
• Adaptability to last‑minute changes without struggle.
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Can‑do attitude.
• Very strong interpersonal skills, including the ability to build relationships with stakeholders such as staff, board members, and external partners.
• Expert‑level written and verbal communication skills.
• Proactive approach to problem‑solving with strong decision‑making capability.
• Emotional maturity.
• Highly resourceful team player, capable of retrofit independently.
• Proven ability to handle confidential information with discretion and adapt to competing demands while delivering the highest level of customer/client service.
• Track record of achieving high‑performance goals and meeting deadlines in a fast‑paced environment.
• Forward‑looking thinker active in opportunity‑seeking and solution‑proposal.
• Attention to appearance; dresses professionally.
• Ability to complete tasks accurately and thoroughly with little direction.
• Ability to work interchangeably on business and personal items.
• Strong knowledge and extensive use of Microsoft Office and/or Mac OS.
• Ability to identify problems and suggest improvements.
• Photoshop and Premiere capabilities preferred.
• Proven ability to anticipateี needs and be resourceful.
• Strong attention to detail.
• English (required) language proficiency.
• Willingness to travel 50% (preferred).