Executive Assistant To Ceo

Yalent; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A venture studio is seeking an Executive Assistant to support the CEO with calendar management, travel coordination, and expense tracking. The ideal candidate is proactive, detail-oriented, and able to manage tasks efficiently in a remote environment. Responsibilities include organizing schedules, booking travel, and maintaining documentation. A competitive salary ranging from $1,500 to $2,000 per month is offered for this role, which is located in Mexico but can be performed remotely.

Servicios

Competitive compensation

Fast-paced startup environment

Collaborative culture

Formación

• 3-5 years of experience as an Executive Assistant or similar role.
• Experience managing calendars and scheduling for C-level executives.
• Ability to work independently in a remote setting with reliable internet.

Responsabilidades

• Manage the CEO's calendar and prioritize appointments.
• Organize and book domestic and international travel.
• Track and reconcile expenses for the CEO.
• Maintain organized and accessible documentation.
• Assist with personal tasks as needed.

Conocimientos

Calendar management

Travel coordination

Communication skills

Attention to detail

Multitasking

Herramientas

Microsoft Office

Project management tools

Descripción del empleo

Client Overview

InVitro Capital is a venture studio focused on building and scaling AI-driven B2B SaaS companies.

We partner with entrepreneurs to launch high-growth startups, providing funding, strategic guidance, and operational expertise to drive innovation and market leadership.

Job Overview

We're looking for someone who is proactive, detail-oriented, and adaptable—able to stay ahead of shifting priorities and thrive under pressure.

Discretion, strong judgment, and excellent communication skills are essential in this role.

This is a remote position, but flexibility is key, as the CEO's schedule may shift across time zones.

Key Responsibilities

• Calendar Management: Strategically manage the CEO's schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.
• Travel Coordination: Organize and book domestic / international travel, including flights, accommodations, transportation, and itineraries.
• Expense Tracking: Manage and reconcile the CEO's expenses, ensuring timely and accurate reporting.
• File & Document Organization: Maintain accurate, secure, and easily accessible documentation.
• Personal & Organizational Support: Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule.

Who You Are

• A multitasker who can manage multiple responsibilities without feeling overwhelmed.
• A highly organized individual with strong attention to detail.
• A clear communicator who can interact professionally at all levels.
• A happy, positive person who doesn't panic when things don't go according to plan.
• Tech‑savvy and comfortable using scheduling, communication, and productivity tools.

Minimum Qualifications

• 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting C-level executives.
• Experience managing calendars, travel, scheduling, or executive communications.
• Strong communication and interpersonal skills.
• Ability to manage schedules and travel across multiple time zones.
• High attention to detail and excellent multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and / or other organizational tools.
• Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools.

Preferred Qualifications

• Familiarity with project management tools or scheduling software.
• Experience handling confidential or high-level executive communications.

Benefits

This isn't a 9-to-5—it's a fast-paced, all-in startup environment.

• Build the Future of AI: Work on cutting-edge products that are transforming how SMBs operate across industries.
• Be a Founding Force: Take a hands-on role in launching and scaling high-impact startups.
• Work with the Best: Join a team of seasoned entrepreneurs and industry experts obsessed with building things that matter.
• Thrive in a Collaborative Culture: We foster a supportive, low‑ego environment where great ideas win and people grow together.
• Earn What You Deserve: We offer competitive compensation ranging from $1,500 to $2,000 per month.