Contracts Administrator - Fully Remote Mx

Swyft, Inc.; A distancia; MXN 537,000 - 718,000; Jornada completa

Descripción de la vacante

A leading tech firm in unattended retail is seeking a Contracts Administrator to manage complex contracts and ensure alignment with stakeholders. The role involves preparing contract summaries, liaising with customers, and managing project documentation to ensure successful outcomes. Candidates should hold a Bachelor's degree in Business Administration and have related experience in contract management. Strong communication and organizational skills are essential for this position based in Veracruz, Mexico.

Formación

• 2 years related experience in contract management.
• Experience in Capital Equipment Contracts desired.
• Ability to train staff effectively.

Responsabilidades

• Ensure new order acceptance criteria are satisfied and obtain necessary approvals.
• Prepare the Contract Summary for each project.
• Act as a customer liaison for communications and project updates.

Conocimientos

Contract Management

Communication skills

Multitasking

Problem-solving

Educación

Bachelor's degree in Business Administration

Professional certificate(s) in Commercial Contract Management

Herramientas

Google Suite

MS Project online

Slack

Descripción del empleo

About Us

Swyft is a world-leading provider of contactless unattended retail technology and services for brands and retailers.

This is an excellent opportunity for a high-performing and energetic individual to join a company and take a leadership role in the finance team.

Position Overview

Swyft Inc is seeking an experienced contracts administrator to proficiently manage complex commercial contracts from order entry to order acceptance with our locations and retailers.

This is accomplished by proactively engaging in hands‑on and solution‑oriented collaboration with multi‑discipline resources from both internal and external teams to fulfill contractual requirements from a cost, schedule, and quality standpoint.

This includes identifying risk, collaborative resolution of issues, updating and managing contract documentation through the project life‑cycle, for each assigned project, to ensure a successful outcome for key stakeholders.

The Contract Administrator will be assigned several projects to manage simultaneously involving different customers, different teams, and different contract requirements.

The role is an active and integral part of a team to improve Gross Margin, deliver on time, and ensure the customer requirements are met.

Responsibilities

• Ensure new order acceptance criteria have been satisfied, obtain approvals from Finance, Legal, Sales, Operations, and others as necessary, ensure alignment and communicate project execution goals and plans.
• Prepare the Contract Summary to document precedence, commercial obligations, deviations from the standard, residual commercial risks, and notifications required during project execution.
• Work with Project Manager to execute / maintain contract change orders.
• Prepare and enter a new order and / or change orders for projects.
• Act as customer liaison for communication with customers and interact with assigned project team personnel accordingly.
• Proactively manage customer communications.
• Create / update / maintain project database for each project for all internal and customer‑required communications / data related to the order.
• Create / update / maintain submittal documents for each project.
• Responsible for on‑time transmittal and receipt of customer‑required data and maintenance of documentation records as required by contract.
• Perform contractual invoicing.
• Prepare and transmit customer invoices, maintain detailed invoice history for each project.
• Assist Accounts Receivable in closing past‑due accounts.
• Initiate percent of completion / revenue recognition documentation as scheduled.
• Invoice and balance internally to close out projects.
• Manage, renew and obtain new Performance / Payments / Maintenance bonds, Bank Guarantees, or Letters of Credit as required by contract.
• Identify and provide contractual shipping details / requirements to Logistics to ensure delivery specifications are met.
• Prepare and ensure legal agreements are executed and maintained for each project, as required.
• Navigate and pull together resources to ensure contract requirements are followed and executed.

Requirements

• Bachelor's degree in Business Administration or related field with two (2) years related experience or Associates Degree in Business Administration or related field, plus professional certificate(s) in Commercial Contract Management and / or Advanced Contract Management and four (4) years related experience is required.
• Related Experience must include experience in Contract Management.
• Experience in Capital Equipment Contracts desired.

Preferred Qualifications and / or Experience

• Successfully worked as or with Project Manager and project team to deliver projects on time, within budget, and to the contract documents.
• Participate in and drive continuous improvement efforts to improve profitability, delivery times, and customer satisfaction.
• Use highly effective written and verbal communication skills including facilitation skills, meaningful use of presentations, and spreadsheet analysis to meet business requirements.
• Demonstrate excellent organizational and communication skills (oral and written) for interfacing with team members and customers.
• Ability to train existing or new knowledge to all levels of the organization.
• Proficient in current computer software and computer skills, including Google Suite, MS Project online, Slack or similar.
• Successfully use knowledge of diverse business / Contract Administration principles and procedures, emphasis on public relations with excellent telephone and communication skills required.
• Ability to quickly multitask and prioritize.
• Independently manage workload and set priorities.
• Demonstrate proactivity and appropriate level of urgency.
• Ability to identify and solve problems independently and lead collaborative resolution.
• Demonstrated ability to foresee contractual pitfalls ahead of time.
• Ability to work independently and collaboratively across functions, troubleshoot and resolve complex problems.