Accounting Virtual Assistant (JOB ID:LOURIC)

Inside Out; México; A distancia; MXN 200,000 - 400,000; Jornada completa

Descripción de la vacante

A dynamic real estate company is seeking a highly organized Accounting Virtual Assistant to manage operational and financial aspects. The role involves bookkeeping, tenant relations, and administrative support. Candidates should have experience in real estate, proficiency in QuickBooks, and strong communication skills. Bilingual in English and Spanish is preferred. This position is fully remote, offering a competitive hourly wage.

Formación

• Proven experience as a Virtual Assistant, particularly in the real estate industry.
• Strong bookkeeping skills and proficiency in QuickBooks.
• Excellent verbal and written communication skills.

Responsabilidades

• Manage bookkeeping tasks within QuickBooks and handle accounts receivable.
• Serve as the primary point of contact for tenant inquiries.
• Assist with administrative tasks related to property development.

Conocimientos

Experience as a Virtual Assistant

Proficiency in QuickBooks

Familiarity with CRM platforms

Fluent in English and ideally bilingual in Spanish

Organizational skills

Excellent communication skills

Herramientas

QuickBooks

GoHighLevel

Descripción del empleo

Job Title: Accounting Virtual Assistant

Job ID: LOURIC

Industry: Property Management

Location: LATAM

Job Status: Full Time

Work Schedule: 8:00am to 5:00pm PDT

Salary: $8 per hour

Target Start Date: ASAP

Role Overview

We are a dynamic real estate company managing a diverse portfolio of properties, including long-term single-family rentals, mid-term monthly rentals, and short-term beachfront vacation rentals. We also have a development arm that handles property remodeling and coordination of contractors. We are seeking a highly organized and proactive Virtual Assistant to manage the operational and financial aspects of our real estate business.

About the Role:

We are looking for a dedicated Virtual Assistant with a strong background in bookkeeping and administrative support. The ideal candidate will be detail-oriented, have a sense of urgency, and be able to handle a variety of tasks that keep our property management and development operations running smoothly.

Responsibilities

Bookkeeping and Financial Administration:

• Manage and monitor all bookkeeping tasks within QuickBooks.
• Handle accounts receivable, including billing tenants for rent and utilities.
• Track and process rent payments, ensuring timely collections.
• Manage accounts payable, including paying vendors and recurring bills (e.g., utilities, licenses).
• Generate and maintain financial reports related to property performance.

Property Management & Guest Relations:

• Serve as the primary point of contact for tenant inquiries and requests (e.g., repair requests).
• Coordinate with vendors and contractors (e.g., plumbers, cleaners) to schedule and manage property maintenance and repairs.
• Respond to and manage inquiries from potential tenants and guests on platforms like Airbnb, VRBO, and Furnish Finder.
• Manage property availability calendars and schedule bookings for short-term and mid-term rentals.
• Draft and manage lease agreements and ensure they are completed and filed correctly.
• Provide access codes and instructions for guests and tenants.

Administrative and Operational Support:

• Manage and organize business communications, including emails and phone calls, using a CRM like GoHighLevel.
• Assist with administrative tasks related to property development and remodeling, such as coordinating with repair crews.
• Maintain and organize digital files and documents.

This person will be the Executive Assistant as well and assist the owner with additional tasks.

Qualifications & Skills

• Proven experience as a Virtual Assistant, particularly in the real estate industry.
• Proficiency in QuickBooks and strong bookkeeping skills.
• Experience with CRM platforms, specifically GoHighLevel, is highly preferred.
• Excellent written and verbal communication skills.
• A strong sense of urgency and ability to respond to inquiries promptly.
• Highly organized, proactive, and able to work independently.
• Must be fluent in English and ideally bilingual in Spanish to serve our diverse client base.
• Familiarity with property listing platforms like Airbnb, VRBO, HomeAway, and Furnish Finder.
• Good internet connection.

Note: Please submit your resume and audio recording in English.