Virtual Assistant (Bilingual with Vietnamese and English Required)

Remotely; Italia; Remoto; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A modern legal practice is seeking a Virtual Legal Assistant to join their fully remote team. The ideal candidate is a highly organized professional fluent in both Vietnamese and English, with at least 2 years of experience as a legal assistant or in a similar role. Key responsibilities include managing schedules, organizing legal documents, and assisting with client onboarding. This position requires flexibility and strong communication skills.

Competenze

• Experience working with a North American law firm is a significant advantage.
• Minimum of 2 years of experience in a legal assistant or administrative support role.

Mansioni

• Coordinate and manage appointments, court dates, and internal meetings.
• Maintain electronic files and organize legal documents.
• Draft and maintain legal templates to align with firm standards.
• Assist with onboarding new clients by collecting essential information.
• Prepare and format legal letters and professional communication.
• Conduct online legal research as needed.

Conoscenze

Fluent in English

Fluent in Vietnamese

Strong verbal and written communication skills

Strong time-management skills

Proactive and responsive

Ability to work independently

Strumenti

Legal or office management software

Descrizione del lavoro

We are seeking a Virtual Legal Assistant to join our fully remote team. This position is perfect for a highly organized and detail‑oriented professional who thrives in a fast‑paced legal environment and wants to contribute to the success of a growing modern legal practice. Fluency in both Vietnamese (spoken and written) and English is required. Candidates who can speak and understand all three Vietnamese dialects (Northern, Central, and Southern) are strongly encouraged to apply. Experience working with a North American law firm is a significant advantage. The role requires availability to work Monday through Friday, from 7:00 AM to 5:00 PM Eastern Standard Time.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and manage appointments, court dates, and internal meetings. Ensure efficient time allocation and avoid scheduling conflicts.
• Document & File Management: Maintain electronic files, organize legal documents, and manage case‑related databases.
• Legal Forms & Templates: Draft, edit, and maintain legal templates and forms to align with firm standards.
• Client Intake: Assist with onboarding new clients by collecting and organizing essential information and documentation.
• Correspondence & Communication: Prepare and format legal letters, memos, emails, and other professional communication.
• Legal Research: Conduct online research including public records and legal databases as needed.

Soft Skills We Value

• Strong verbal and written communication skills
• Flexible, adaptable, and eager to learn
• Professional, client‑service mindset
• Proactive and responsive in a fast‑paced, changing environment
• Collaborative team player with the ability to work independently

Hard Skills & Qualifications

• Fluent in English and Vietnamese (spoken and written) – Required
• Minimum of 2 years of experience in a legal assistant, administrative support, or logistics coordination role (remote experience preferred)
• Strong time‑management, prioritization, and organizational skills
• Proficiency with legal or office management software and tools
• Ability to tailor and modify templates for a variety of legal needs