Project Coordinator (Temporary)

Novartis Italia; Milano; In loco; EUR 35.000 - 50.000; Part-time

Descrizione del lavoro

A leading healthcare company is seeking a Project Coordinator in Milano, Italy. This temporary position involves managing complex administrative tasks, supporting the finance team, and coordinating events. The ideal candidate has over 5 years of relevant experience and is fluent in both Italian and English. This role offers a hybrid working model.

Competenze

• 5+ years of experience in a similar role with administrative and project management responsibilities.
• Fluent in Italian and English.

Mansioni

• Handles complex administrative tasks and organizational assignments.
• Supports leaders in operational activities and budget management.
• Coordinates SharePoint from setup to maintenance.

Conoscenze

Excellent communication skills

Collaborative mindset

Attention to detail

Proactive mindset

Ability to navigate with senior stakeholders

Descrizione del lavoro

Summary

The Project Coordinator provides administrative assistance to the CFO and Finance team and is independently responsible for managing (complex) administrative and organizational assignments. Responsible for supporting the finance governance structure and activities, including the annual meetings calendar, agenda preparation, time management, pre-reads, action plans, and follow-up.

Location: Milano, Italy Hybrid working

This is a temporary position.

About The Role

Key Responsibilities

• Deals with complex administrative tasks, and organizational assignments independently (such as dealing with and replying to departmental leader correspondence, support leaders & departmental appointment, calendar management where agreed, deadline coordination for the department and database administration).
• Independent administrative and organizational assignments including creation and follow up on preparing meetings & presentations, scheduling event planning.
• Support leader in specific operational activities (such as simple budget activities, timecard, organizational chart updates, creating purchase orders, checking invoices and expense claims).
• Support functional communication and sharing platforms including coordination and management of communication and information sharing initiatives (including newsletter templates, regular updates etc.).
• Supports the team with setting up regular meetings, townhalls and face-to-face events. Deals with technical set-up of meetings. Organize the logistics, coordinate the agenda, speakers, content, and time management.
• Coordinates SharePoint from set-up to maintenance of contents. Provides input to improvement of the existing documented process.

Role Requirements

• 5+ years of experience in a similar role (administrative responsibilities equaled with project management)
• Excellent communication skills and collaborative mindset
• Enthusiastic and very well organized, structured and with attention to detail
• Proactive mindset and ability to work independently
• Ability to navigate and interact with senior stakeholders
• Fluent in Italian and English

Note: This description may include references to the company and branding messages that are outside the scope of the core responsibilities and qualifications for the role.