Managing Director Personal Assistant & Board Project Manager

Allianz; Milano; In loco; EUR 45.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading insurance and asset management company in Milan is seeking a qualified individual to manage the MD's agenda, coordinate meetings, and oversee business travel. This role requires excellent communication skills, strong problem-solving abilities, and proficiency in English. The company offers a supportive environment that values employee development and well-being, alongside various professional growth opportunities.

Servizi

Variety of courses and development programs

Work Well programs for health and wellbeing

Opportunities for international mobility

Supportive and inclusive workplace culture

Competenze

• Demonstrate excellent communication skills, engaging effectively with stakeholders at all levels.
• Exhibit strong goal orientation and advanced problem-solving abilities.
• Possess superior organizational and negotiation skills.
• Apply solid project management expertise across all phases.
• Proficient in English (written and spoken).
• Skilled in MS Office 365 applications.

Mansioni

• Manage the MD's agenda and organize local events or international workshops.
• Schedule and coordinate meetings for the MD or local executive committee.
• Serve as the primary liaison between the CEO and stakeholders.
• Negotiate with local suppliers and manage procurement.
• Lead and coordinate cross-departmental initiatives.
• Provide data analysis and actionable recommendations.

Conoscenze

Excellent communication skills

Strong goal orientation

Advanced problem-solving abilities

Superior organizational skills

Negotiation skills

Solid project management expertise

Proficient in English (written and spoken)

Skilled in MS Office 365 applications

Descrizione del lavoro

Job Location: Milano

MAIN RESPONSIBILITIES:

• Manage the MD's agenda and organize local events or international workshops—whether online, hybrid, or onsite—with meticulous attention to logistics and agenda planning.
• Schedule and coordinate meetings with customers and prospects for the MD or the local executive committee efficiently.
• Serve as the primary liaison between the CEO and internal/external stakeholders, fostering professional relationships and ensuring clear, effective communication.
• Negotiate with local suppliers and expertly manage procurement through ARIBA for the local Board of Management.
• Lead or coordinate cross-departmental initiatives, ensuring accountability and steady progress.
• Act as a strategic partner to leadership by providing data analysis, insights, and actionable recommendations to support decision‑making.

BOARD's PMO

• Organize and prepare the agenda for local Board meetings by gathering input from all participants, assist in creating presentations, draft executive committee meeting minutes, define decisions and ownership, monitor deadlines, and engage internal stakeholders (recognized by local leadership).
• Prioritize and manage transversal topics for the local Board of Management, following up on to‑dos and action items.
• Monitor and distribute communications as scheduled by the executive committee, ensuring timely and relevant content.
• Independently drive projects assigned by the Board to successful completion.
• Develop and manage a tailored induction plan for new hires involving board members, customized to each role.

Business Travel: BU local owner and focal point for second-level support for employees

• Serve as the business owner for business travel in Italy (Amadeus Cytric).
• Act as the local BU single point of contact (SPOC) for the Global Travel Coordinator and the travel agency.
• Coordinate and deliver training on tool usage and updates for all implementations within the BU.
• Oversee and coordinate training programs for all employees and new hires.
• Monitor and update data in Cytric to maintain system efficiency and proactively identify potential risks.

Amadeus Cytric 2025: BU local owner

• Lead the local launch and customization of the new Amadeus Cytric tool in 2023, adapting the global platform to local needs.
• Manage the 2025 implementation project by defining tasks and collaborating with the new travel agency.
• Coordinate business travel management to ensure compliance with Allianz Group guidelines.

Global Audit‑Privacy & Compliance

• Coordinate global audits with local stakeholders to verify documentation completeness and adherence to timelines, minimizing risks.

SKILLS & EXPERTISE

• Demonstrate excellent communication skills, engaging effectively with stakeholders at all levels.
• Exhibit strong goal orientation and advanced problem‑solving abilities.
• Possess superior organizational and negotiation skills.
• Apply solid project management expertise across all phases: Initiating, Planning, Executing, Controlling, and Closing.
• Proficient in English (written and spoken).
• Skilled in MS Office 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, and Planner.

Key benefits/What we offer:

Our employees play an integral part in our success as a business. We appreciate that each of our employees are unique and have unique needs, ambitions and we enjoy being a part of their journey. We are there to empower and encourage you with your personal and professional development ensuring that you take control by offering a large variety of courses and targeted development programs. All that in a global environment where international mobility and career progression are encouraged. Caring for your health and wellbeing is key priority for us. This is why we build Work Well programs to providing you with peace of mind and give the flexibility in planning and arranging for a better work‑life balance.

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges, is what makes us a unique employer. Together we can build an environment where everyone feels empowered and has the confidence to explore, to grow and to shape a better future for our customers and the world around us.

At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. And the foundation for this is our inclusive workplace, where people and performance both matter, and nurtures a culture grounded in integrity, fairness, inclusion and trust.

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

Join us. Let’s care for tomorrow.

Note: Having different strengths, experiences, perspectives and approaches is an integral part of Allianz’ company culture. One means to achieve this is a regular rotation of Allianz Executive employees across functions, Allianz entities and geographies. Therefore, the company expects from its employees a general openness and a high motivation to regularly change positions and collect experiences across Allianz Group.