Legal And Administrative Assistant

Generali; Trieste/Trst; In loco; EUR 45.000 - 65.000; Tempo pieno

Descrizione del lavoro

A leading global insurance company in Trieste is seeking a proactive resource to support its Group Legal Affairs Department. This role involves organizing internal operations, managing legal documents, and supporting various legal processes. Candidates should have at least three years of experience in corporate legal environments and proficiency in MS Office. Fluency in both Italian and English is required. The company offers a dynamic work environment with a focus on innovative legal solutions.

Competenze

• Minimum 3 years in corporate legal departments.
• Familiarity with legal documents management is essential.
• Strong knowledge of MS Office tools, including AI features.

Mansioni

• Organize internal meetings and events.
• Manage office supplies and coordinate IT initiatives.
• Prepare presentations and internal communications.
• Perform general secretarial duties and budgeting.
• Manage physical and digital archives in compliance with GDPR.
• Handle judicial notifications and support legal processes.

Conoscenze

Legal document management

MS Office proficiency

Italian and English fluency

Attention to detail

Organizational skills

Communication skills

Discretion and confidentiality

Proactive problem solving

Formazione

Degree in Law or related fields

Strumenti

Legal tech tools

Descrizione del lavoro

Within the Group General Counsel function, we are looking for a talented and proactive resource to join the Group Legal Affairs Department, handling administrative activities as well as certain legal operations activities.

Key responsibilities of the role will include:

Executive & Legal Administrative Support

• organization of internal meetings and events
• management of office supplies, subscriptions (e.g., legal databases), and coordination of IT and legal tech initiatives
• preparation of presentations, reports, and internal communications
• general secretarial duties: calendar management, scheduling, signatures, correspondence (paper, digital, PEC)
• budgeting and cost monitoring
• management of physical and digital archives in compliance with GDPR

Legal Operations Support

• Judicial Notifications Management: handling of seizures, attachments, bankruptcy procedures, and requests from judicial authorities
• support with powers of attorney, antitrust filings, notarization/legalization processes, and digital signature platforms
• Intellectual Property Support: coordination of trademark-related activities (registrations, renewals, declarations of use), including use of the dedicated digital tool

Requirements

• Minimum 3 years in corporate legal departments
• Familiarity with legal documents management
• Strong knowledge of MS Office (including Copilot and similar AI tools)
• Italian and English fluency
• Degree in Law or related fields will be considered a plus

Soft Skills:

• Precision and attention to detail
• Organizational and time management skills
• Ability to work independently and cross-functionally
• Discretion and confidentiality
• Strong communication and interpersonal skills
• Proactive and solution oriented

Company Profile

Generali Group Head Office is the guidelining unit of the Generali Group, one of the largest global insurance and asset management providers. Established in 1831, Generali is present in over 50 countries in the world, with a total premium income of € 82.5 billion in 2023. With around 82,000 employees serving 70 million customers, the Group has a leading position in Europe and a growing presence in Asia and Latin America. At the heart of Generali’s strategy is its Lifetime Partner commitment to customers, achieved through innovative and personalised solutions, best-in-class customer experience and its digitalised global distribution capabilities. The Group has fully embedded sustainability into all strategic choices, with the aim to create value for all stakeholders while building a fairer and more resilient society.