Lease Administrator

Whatjobs; Milano; In loco; EUR 30.000 - 45.000; Tempo pieno

Descrizione del lavoro

A global cosmetics company in Milan is seeking a Lease Administrator to join its Real Estate Team. The role involves managing over 850 lease contracts across multiple countries, ensuring accuracy in lease data, and collaborating with various departments including Real Estate, Legal, and Finance. Ideal candidates have a strong attention to detail and excellent organizational skills. This position offers an opportunity to enhance lease administration processes and support budgeting and forecasting efforts.

Competenze

• Strong attention to detail in data management and documentation.
• Ability to collaborate across various departments effectively.
• Experience in lease administration or property management is a plus.

Mansioni

• Coordinate global routines for lease contracts.
• Ensure timely signature and upload of lease contracts.
• Maintain accuracy of key data in the lease administration system.

Conoscenze

Attention to detail

Collaboration

Data management

Descrizione del lavoro

The Company KIKO MILANO was founded in 1997 in Milan and since then has revolutionized how cosmetics are sold globally. We thrive to offer an incredible variety of products, textures & colours, a multi‑sensorial experience in innovative technology yet always at an affordable price. Based in Italy, and truthful to its DNA, KIKO MILANO takes advantage of combining trustworthy quality, creativity and stunning aesthetics.

Your role at KIKO MILANO: We are looking for a Lease Administrator to join KIKO MILANO’s Real Estate Team, reporting to the Global Lease Manager. Such talent will ensure the well‑functioning of the lease administration system, managing over 850 lease contracts across 18–20 KIKO countries. The role requires structured coordination, strong attention to detail and collaboration across departments such as Real Estate, Legal, and Finance at both HQ and country level.

In particular, you will :

• Coordinate and manage global routines for lease contracts and appendices implemented across all directly operated countries
• Ensure timely signature and upload of all lease contracts in the lease administration system
• Maintain 100% accuracy of key data (e.g. expiry dates, break clauses, notices) in the system, aligned with physical contracts
• Collaborate closely with Real Estate, Legal, and Finance teams to ensure consistency and reliability of lease‑related data
• Provide guidance and training to local functions for proper data entry and system usage
• Monitor and improve lease administration routines and propose process optimizations
• Consolidate, review, and secure payments related to leases, facilities and construction at HQ level
• Support rent budgeting and forecasting processes
• Understand accounting timelines and routines for