HR Administration Specialist

The Level Group; Milano; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A dynamic HR firm in Milan is seeking an experienced HR Administration Specialist to enhance daily HR operations through reliability and organization. The ideal candidate has 3-6 years of HR experience, fluent in Italian and English, and a solid understanding of Italian labor laws. Responsibilities include preparing employee contracts, managing data confidentiality, and responding to HR queries. They offer benefits like monthly lunch tickets, company laptop, and learning opportunities.

Servizi

Monthly lunch tickets

Company laptop

Discounts on owned brands

Competenze

• 3-6 years of experience in HR Administration.
• Strong knowledge of Italian labor legislation.
• Proficiency in Excel and managing sensitive data.

Mansioni

• Prepare contracts for various employee statuses.
• Maintain internal HR databases with accuracy.
• Oversee occupational safety and health activities.
• Respond to HR-related queries with empathy.

Conoscenze

HR Administration

Fluency in Italian and English

Attention to detail

Excellent communication skills

Strumenti

Microsoft 365

HRIS tools

Descrizione del lavoro

Are you an experienced HR professional ready to elevate your career? We’re looking for an HR Administration Specialist who can bring reliability, organization, and a proactive mindset to support and optimize our daily HR operations. With your solid background in HR administration and ability to manage multiple priorities, you will help ensure smooth processes and a positive employee experience.

What you’ll do

• Prepare contracts for employees (new hires, terminations, level changes, job role changes, etc.)
• Organize, update, and maintain internal databases with accuracy and confidentiality
• Input and manage data in the HR Software (new hires, resignations, approvers for time off, sick leave, etc.)
• Oversee occupational safety and health activities, liaising with both internal and external stakeholders
• Manage monthly meal ticket allocation, including counting and verifying correct distribution
• Check and validate employee absences and supporting documentation on a monthly basis
• Respond to employees’ HR-related queries with clarity and empathy
• Prepare ad hoc reports and support on specific projects when needed
• Contribute to the development of HR best practices aimed at improving payroll and administrative processes
• Stay updated on labor law and regulatory changes, sharing relevant updates internally

What we’re looking for

• Previous experience in HR Administration (3-6 years)
• Strong interest in HR Admin topics and sound knowledge of Italian labor legislation
• Fluency in both Italian and English
• Exceptional attention to detail and organizational skills
• Proficiency in Microsoft 365, especially Excel
• Ability to manage sensitive data with discretion and confidentiality
• Excellent communication skills and empathy, with the ability to build and maintain strong relationships both inside and outside the team
• Proactive, open-minded, and eager to work in a multicultural environment
• Knowledge of HRIS tools is a strong plus

What we offer

• Benefits: monthly lunch tickets, company laptop, discounts on our owned brands and brand partners, and additional perks in the form of local discounts and offers
• Learning & Development Programs: continuous learning experiences (TLG University and daily on-the-job learning)
• Be part of the young (31 on avg.) and international (30+ nationalities) #TLGpeople group and work in a dynamic and fast-moving environment