Executive Assistant, European Books

Amazon; Turbigo; Ibrido; EUR 35.000 - 50.000; Tempo pieno

Descrizione del lavoro

A leading tech organization is looking for an Executive Assistant to support multiple managers in a fast-paced environment. The role involves managing complex schedules, coordinating travel, and assisting with team activities. The ideal candidate will possess experience with executive-level management, excellent organizational skills, and proficiency in Microsoft Office. The position offers the opportunity to work collaboratively within a dynamic team and engage in projects that require flexibility and efficient time management.

Competenze

• Experience as an Executive Assistant.
• Experience with executive level calendar management.
• Experience with domestic or international travel coordination.
• Experience in a fast‑paced high‑tech company.

Mansioni

• Manage complex calendar and scheduling for multiple locations.
• Coordinate domestic and international travel.
• Organize and assist with team activities and meetings.
• Ensure timely completion of critical tasks.

Conoscenze

Time Management

Microsoft Office

Organizational skills

Calendar Management

Administrative Experience

Strumenti

Microsoft Outlook

Google Suite

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Descrizione del lavoro

Amazon EU Stores organization is looking for an Executive Assistant who wants to work in a fast‑paced exciting and growing organization. We are looking for someone to support the FRITES and DE Country Managers as well as the European Books Leadership team.

Amazon EAs (Executive Assistants) are the primary point of contact and information flow to and from a variety of teams, clients and partners to our senior management team. We seek to hire and then offer continual development to the very best EAs ready to work in our fast‑paced customer focused organization.

We are looking for bright and motivated candidates with experience of supporting multiple managers who can demonstrate expertise with complex diary management, travel arrangements and expense recording as well as the set‑up, budgeting and active management of small to mid‑scale events for their teams. Attention to detail and the ability to meet tight deadlines and juggle multiple requests is critical. Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative. A good sense of humour is a must as is the ability to be flexible and change direction at a moment’s notice. As a community the EAs work together to deliver large‑scale events and to share workload when priorities demand additional support – commitment to teamwork is essential.

This role can be based in London, Munich, Paris, Milan and Madrid.

Key Job Responsibilities

• Manage complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute and assist with team activities (staff meeting agendas, all‑hands meetings, off‑sites and team social events)
• Ensure the timely completion of critical tasks and follow up on pending matters
• Work closely with the leadership team, program managers, recruiting and other Executive Assistants to provide support to the organization
• Help to develop & maintain new mechanisms within the team

Qualifications and Experience

• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Experience leading process improvements
• Experience in a fast‑paced high‑tech company
• Experience designing processes to maximize efficiency
• Knowledge of Microsoft Office products and applications

Key Skills

• Time Management
• Microsoft Office
• Organizational skills
• Microsoft Outlook
• Microsoft Word
• Personal Assistant Experience
• Microsoft PowerPoint
• Calendar Management
• Microsoft Excel
• Administrative Experience
• Microsoft Outlook Calendar
• Google Suite

Employment Information

Employment Type: Full‑Time
Department / Functional Area: Administrative Support
Required Experience: IC
Vacancy: 1

Equal Opportunity Statement

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice to learn more about how we collect, use, and transfer the personal data of our candidates.

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