Executive Assistant

HITACHI EUROPE S.R.L. (ITALY); Milano; In loco; EUR 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

A leading multinational company in Italy is seeking an experienced Executive Assistant to support high-level executives with a variety of administrative tasks. Candidates should have a minimum of 10 years of executive support experience, exhibit strong communication skills, and the ability to handle confidential information professionally. This role requires excellent organizational abilities and proficiency in Microsoft Office.

Competenze

• At least 10+ years of executive administrative support experience.
• Polished professional with 5+ years supporting high-level executives.
• High level of professionalism, confidentiality handling is essential.

Mansioni

• Manage an extremely active calendar of appointments.
• Anticipate the executives’ needs and bring resources to support.
• Represent executives by welcoming visitors and arranging functions.

Conoscenze

Executive administrative support

Verbal communication

Writing and report presentation

Organizational skills

Adaptability

Strumenti

Microsoft Office

Mobile devices

Descrizione del lavoro

Overview

The Executive Assistant will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and sensitivity. This position will report to the President & COO and also support the Business Management Office. The Executive Assistant will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Responsibilities

• Manage an extremely active calendar of appointments; complete expense reports; compose and prepare correspondence that is sometimes confidential; copy, review outside mail, scan and file documents, screen phone calls and visitors, update Outlook contacts, maintain executive files, arrange detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
• Be reachable in case of emergencies (i.e.: schedule changes)
• Anticipate the executives’ needs and proactively bring together appropriate people and resources to support the executive in addressing these issues
• Represent the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests directed to the executive office
• Enhances executives’ and company’s reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
• Completes critical aspects of deliverables and special assignments by establishing objectives; determining priorities; managing timelines; gaining cooperation of others; monitoring progress; problem solving; making adjustments to plans
• Manage logistics of Product off-site meeting and assist with any department meetings as needed
• Managing external contacts; understanding who they are, who the primary contacts are and keeping track of periodic communication needed for primary contacts
• Improves quality results by studying, evaluating, and redesigning processes; implementing changes
• Effectively handle product-related activities and communications with a high degree of professionalism, accuracy and confidentiality
• Perform additional duties as assigned

What You Bring To The Team

• At least 10+ years of executive administrative support experience
• Excellent verbal and superior writing and report presentation skills
• Polished professional with experience (minimum 5 years) supporting high-level executives
• High level of professionalism and demonstrated ability to handle confidential information
• Demonstrated success where personal results and accountability are evident
• Strong organizational skills with the ability to perform and prioritize multiple tasks with excellent attention to detail
• Experience working for a global company
• Flexible and adaptable in ambiguous situations
• Strong sense of teamwork
• Ability to operate independently and remotely from a supervisor
• Advanced PC skills in Microsoft Office, including Word, PowerPoint and Excel
• Proficiency with technology including mobile devices