Event Coordinator

San Clemente Palace Venice; Venezia; In loco; EUR 10.000 - 30.000; Tempo pieno

Descrizione del lavoro

A prestigious luxury hotel in Venice is seeking an Event Coordinator to join its Sales & Marketing Team. The candidate will be responsible for planning and executing exceptional events, working closely with internal departments and clients. Strong organizational and communication skills are essential, as well as previous experience in luxury hospitality. Fluency in Italian and English is required. This role offers professional development opportunities in a stunning historical resort with a supportive team environment.

Servizi

Accommodation

Meals

Uniform

On-property benefits

Professional development opportunities

Competenze

• Previous experience in event coordination in luxury hospitality is preferred.
• Strong organizational and communication skills are essential.
• Ability to manage several events simultaneously with high attention to detail.

Mansioni

• Coordinate planning and execution of events and meetings.
• Assist clients with event design and on-site arrangements.
• Serve as the primary contact for clients before and during events.

Conoscenze

Organizational skills

Communication skills

Multitasking skills

Client-facing abilities

Attention to detail

Teamwork

Cross-departmental collaboration

Language proficiency (Italian and English)

Strumenti

Event management software

MS Office

Descrizione del lavoro

EVENT COORDINATOR

Awarded “Best Hotel in Venice” and ranked among the Top 20 Hotels in the World by Condé Nast Traveller (2025), this majestic resort immerses guests in a 900-year-old historic building, rich in charm and Renaissance tradition. It features a collection of beautifully restored monastic structures, a 12th-century chapel, and6 hectares of ancient gardens offering breathtaking views of the city, along with 196 meticulously furnished rooms and suites – including the largest and most exclusive suite in Venice.

Annual art installations rotate throughout the property in conjunction with the Venice Biennale. Inside, the hotel seamlessly blends contemporary style with Renaissance influences, boasting six-meter-high ceilings, wide corridors, grand staircases, and intricate details such as terrazzo floors, silk-covered walls, and Murano glass chandeliers, making it one of Europe’s premier hotels for art exhibitions.

Serenity permeates the hotel’s exclusive environment, enhanced by the heated outdoor pool, tennis court, jogging paths, pitch & putt golf course, and a fully equipped kids’ club – ensuring an unforgettable stay.

The hotel’s proximity to St. Mark’s Square, its exceptional culinary offerings, and its unique combination of indoor and outdoor venues invite guests to create truly memorable experiences.

As we prepare for our imminent reopening, we are seeking an Event Coordinator to join our Sales & Marketing Team.

Role Description

As Event Coordinator, you will play a key role in planning, organizing, and delivering exceptional events that reflect the hotel’s luxury standards and unique heritage. You will support the Event Manager and work closely with internal departments, guests, and external partners to ensure every detail is flawlessly executed.

Responsibilities

• Coordinating the planning and execution of events, meetings, and social functions
• Assisting clients with event design, setup requirements, and on-site arrangements
• Serving as the primary point of contact before and during events
• Managing timelines, logistics, layouts, and event orders with accuracy
• Ensuring all event spaces meet luxury standards and are prepared on time
• Collaborating with F&B, Banqueting, Housekeeping, and Front Office teams
• Supporting VIP and high-profile events with discretion and professionalism
• Monitoring event progress and resolving issues promptly and effectively
• Preparing detailed documentation, reports, and post-event follow-ups
• Maintaining clear communication with all departments to ensure seamless delivery
• Assisting with site inspections, client visits, and proposal preparations

Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

What We’re Looking For

• Previous experience in event coordination or a similar role in luxury hospitality
• Strong organizational, communication, and multitasking skills
• Excellent client-facing abilities and a service-oriented mindset
• High attention to detail and the ability to manage several events simultaneously
• Calm, proactive, and solution-focused approach under pressure
• Strong teamwork and cross-departmental collaboration skills
• Proficiency with event management software and MS Office
• Fluent in Italian and English (additional languages are a plus)
• A passion for creating memorable experiences in a luxury environment

Additional Information

• Location: Venice, Italy –Based on San Clemente Island, Venice (daily boat transfers required)
• Type of work: Full time
• Flexible schedule including weekends, holidays, and peak periods
• You must possess the legal right to work in Italy

What We Offer

• A key role within one of Europe’s most prestigious luxury properties
• Opportunity to coordinate events in a stunning historical resort immersed in art, culture, and heritage
• Professional development and training opportunities
• Accommodation, meals, uniform, and on-property benefits
• A dynamic, supportive, and international team environment

Apply Now

Ready to bring extraordinary events to life in one of Venice’s most iconic properties?

📩 Send your CV and cover letter to: [e-mail] and quote the reference JIT – Event Coordinator in the subject line.