Document Controller

Pentagon Technical Services; Bardi; In loco; EUR 40.000 - 60.000; Tempo pieno

Descrizione del lavoro

A leading technical services firm is seeking an experienced Document Controller to support a live data centre construction project in Milan. The role involves managing the document control system, ensuring accuracy and compliance, and maintaining vital commissioning documentation. The ideal candidate will have strong experience in major construction environments and must be proficient with Commissioning Alloy. This on-site position is critical for project success, emphasizing meticulous documentation discipline.

Competenze

• Experience with document management and commissioning deliverables.
• Proven ability to ensure document accuracy, version control, and audit compliance.
• Background in mission-critical or data centre projects.

Mansioni

• Manage and maintain the project's document control system.
• Upload, issue, and track all project documentation.
• Ensure documentation is reviewed and approved according to workflows.
• Administer and maintain commissioning documentation within Commissioning Alloy.

Conoscenze

Strong document control experience

Experience in major construction/M&E environments

Experience with Commissioning Alloy

Descrizione del lavoro

Overview

We are seeking an experienced Document Controller to join an on-site delivery team for a live data centre construction project in Milan. This is a key role supporting the project’s document management and commissioning deliverables, ensuring the correct information is issued, tracked, approved, and available to the right stakeholders at the right time.

The successful candidate will have strong document control experience within major construction/M&E environments, ideally in mission-critical/data centre projects, and must have experience supporting commissioning documentation within Commissioning Alloy.

Document Control & Project Administration

• Set up, manage, and maintain the project document control system to ensure document accuracy, version control, and audit compliance
• Upload, issue, and track project documentation including drawings, RFIs, technical submittals, method statements, permits, reports, and certifications
• Ensure all documentation is reviewed and approved in line with the project workflows and agreed turnaround times
• Maintain document registers, transmittals, distribution lists, and record keeping for internal and external stakeholders
• Support document control processes in line with contractual requirements and data centre project standards (including strict change control)
• Administer and maintain commissioning documentation within Commissioning Alloy, ensuring all deliverables are correctly filed and structured
• Support the commissioning team with the management and close-out of key commissioning documentation such as: test scripts and procedures, check sheets, FAT/SAT records, functional testing evidence and sign-offs, integrated systems testing (IST) documentation, O&M manuals and handover packs.
• Ensure commissioning documentation is complete, traceable, and aligned with the commissioning programme and project milestones (commissioning relies heavily on “meticulous planning” and documentation discipline).