Pack Prod Exp Adm

IFFCO Group; Batam; On-site; IDR 200.000.000 - 300.000.000; Full time

Job summary

A multinational company in Batam is looking for an administrative professional to manage export documentation and local shipments. The ideal candidate will have at least 5 years of related experience, strong SAP skills, and the ability to communicate effectively. Leadership and managerial skills are essential. This role supports communication with government agencies and ensures timely document submission.

Qualifications

• Minimum 5 years of experience in administration for candidates with a degree.
• 8 years of experience required with high school education.
• Ability to operate SAP and basic computer skills.

Responsibilities

• Submit administration documents for export and local shipment based on schedule.
• Communicate with Forwarder and Government agencies related to export.
• Ensure correct submission of export documents.

Skills

SAP ERP

Transportation Management

Leadership

Effective Communication

Team Management

Education

Diploma or Bachelor's degree

High school or equivalent education

Job description

Ensuring Administration Documents for export and local shipment submitted based on schedule

Jobs & Responsibilities

• Communicate with Forwarder, Trucking and Government agencies related with export pack product
• Ensure export document submitted correctly by Forwarder
• Filling the document tidily and correctly
• Release Verified Gross Mass (VGM) and Packing List for every Pack product export
• Make calculations for Levy/Export Duty payments for export goods that are subject to these obligations, then submit them to Finance so that payment can be made
• Create Outbound Delivery on the SAP system for all export activities of packaged goods and Bulk goods if necessary
• Create Shipment No (Prelim Leg and Main Leg for exports, or Shipment Road for Local deliveries)
• Ensure Good Issues in the SAP system are according to schedule
• Create Shipment Costs for all export activities of packaged goods
• Checking all Freight Invoices, Insurance, Lumpsum Surveyor Documents for Purchase Orders
• Maintain Customs Clearance and shipping documents

Authority

• As administrative staff to carry out outbound product pack activities.
• As implementer/liaison between the company and the government (Tax office, Customs, Quarantine Center) in the field and other related agencies.
• Motivate and direct the team in carrying out the documentation process systematically and creating accountable document administration

Competency

• IFFCO Core Values
• People
• Integrity
• Consumer
• Leadership
• Communicating Effectively
• Ownership and Result Orientation
• Self & Team Management
• Planning
• Technical
• SAP ERP
• Transportation Management

Qualification

• Diploma/bachelor’s degree level, with at least 5 years of experience in the same field
• High school level/equivalent education with at least 8 years of experience in the same field
• Able to operate SAP
• Loyalty and honesty to superiors
• Able to operate computer
• Can speak English at least passively
• Have good managerial and leadership skills